Research IT Administrator (CTMS-REALTIME) Remote

Cardiovascular Associates of America • Celebration, FL

16h • Remote

About The Position

CVAUSA is expanding its national clinical research network and is seeking a Research IT Administrator to support and optimize our clinical trial technology infrastructure. This is a fully remote role working in close partnership with the Senior System Administrator to support system strategy, execution, and continuous improvement. This role will serve as a key contributor and subject matter expert across CTMS platforms, with a strong focus on RealTime CTMS, while bringing valuable experience from systems such as Clinical Conductor and OnCore. A critical component of this role is direct partnership with site coordinators and research teams—ensuring they are fully supported, trained, and confident in using the system to execute high-quality clinical trials.

Requirements

• Experience working in clinical trials (site, CRO, or sponsor environment)
• Hands-on experience with CTMS platforms (administrator, builder, or power user)
• Experience supporting site teams or coordinators in a training or operational capacity
• Experience developing or working within SOP-driven environments
• Strong understanding of clinical research workflows (startup, enrollment, data collection, and closeout)
• Knowledge of Good Clinical Practice (GCP) and regulatory requirements

Nice To Haves

• Experience with one or more CTMS platforms: RealTime CTMS, Clinical Conductor, OnCore
• Experience supporting multi-site or network-based research environments
• Experience developing training programs or certification processes
• Familiarity with eSource platforms and digital clinical workflows
• A systems thinker who can translate protocols into efficient workflows
• A strong partner to site teams, with a service-oriented mindset
• A trainer and educator who can simplify complex systems for end users
• A self-starter who thrives in a remote, fast-paced, growth environment
• Detail-oriented, with a focus on data quality, compliance, and consistency
• A proactive problem-solver who anticipates site needs and removes barriers

Responsibilities

• Support the administration and optimization of CTMS platforms, with a primary focus on REALTIME
• Partner closely with the Senior System Administrator on system governance, enhancements, and roadmap execution
• Maintain system configurations, user roles, permissions, and workflows across sites
• Build and configure study calendars, visit schedules, and financial tracking tools within CTMS
• Translate complex clinical protocols into accurate, efficient system workflows
• Collaborate with site teams to ensure studies are properly configured prior to activation
• Serve as a primary point of contact for site coordinators for day-to-day CTMS support
• Provide real-time troubleshooting and guidance to ensure smooth study execution
• Develop and deliver structured onboarding and ongoing training programs for coordinators and site staff
• Create user-friendly training materials, job aids, and quick reference guides
• Reinforce best practices and drive consistent system adoption across all sites
• Support the development, maintenance, and implementation of Standard Operating Procedures (SOPs) related to CTMS use, study builds, and documentation workflows
• Ensure alignment of system processes with GCP, regulatory requirements, and audit readiness
• Partner with operations leadership to standardize workflows across the network
• Support the development and optimization of electronic source (eSource) documentation
• Ensure documentation aligns with protocol requirements and inspection readiness standards
• Drive consistency in templates and documentation practices across sites
• Identify and implement opportunities to improve workflows, reduce variability, and enhance data quality
• Support system enhancements and integration efforts as the network grows
• Contribute to building scalable, standardized processes across all research sites

Benefits

• Fully remote position with national impact
• Direct collaboration with senior leadership and site teams
• Opportunity to shape training, SOPs, and system adoption strategy across a growing network
• Play a key role in improving study execution, data quality, and patient experience
• Be part of a mission-driven organization advancing cardiovascular research

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed