Research Grant Administrator - Office of Provost & VP - Academic Affairs (3 vacancies)

University at Albany • Albany, NY

13h • $65,000 - $70,000 • Hybrid

About The Position

This position is responsible for providing research grant and contract management support. The position requires working with researchers, collaborating institutions and administrative staff to ensure grant award activities are successfully executed. The incumbent will provide financial management of grant funds including tracking expenditures and account balances, completing personnel forms, assisting with travel and purchasing, and interfacing with Research Foundation (RF) support offices, such as the Office of Equipment management. The incumbent will also provide training to faculty, staff, and students engaged in research.

Requirements

• Excellent written and verbal communication skills.
• Able to work independently and as a team member in-person and remotely.
• Ability to manage multiple priorities and complete tasks in a timely manner.
• Able to respond professionally in challenging situations.
• Experience working with commonly used software such as Microsoft Office Suite (including TEAMS) and Adobe applications.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
• Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.
• A minimum of two years of administrative experience.

Nice To Haves

• Experience in research administration.
• Experience with budget management.

Responsibilities

• Support PIs with post-award grant management and serve as a liaison with RF support offices at UAlbany.
• Monitor account expenditures for accuracy, ensuring compliance with budgetary guidelines and project objectives using the Research Foundation Reports Center.
• Collaborate with Principal Investigators (PIs) to establish and oversee an efficient system for monitoring grant expenditures and account balances.
• Coordinate with PIs to establish and manage a streamlined process for personnel transactions related to external sponsorships and contracts.
• Provide procurement support for grants and contracts.
• Prepare necessary student tuition forms.
• Prepare and monitor paperwork for travel advances and reimbursements.
• Interface with RF to ensure compliance with Foundation, Federal, State, and University regulations.
• Provide post-award grant management training to faculty, staff, and students engaged in research.
• Develop and maintain resource documents to guide faculty and staff on Research Foundation processes and forms.
• Work collaboratively with pre-award staff as needed.
• Assist with the preparation and submission of internal and external programmatic reports required by the sponsor.
• Other reasonable duties as assigned.

Benefits

• University's workplace flexibility program (up to 50% remote work, subject to approval and operational needs)
• Promotion Policy for Professional Employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level