Research Finance Specialist

Mass General Brigham•Somerville, MA

4d•$53,040 - $75,889•Remote

About The Position

The Research Finance Specialist is an active member of the Mass General Brigham Central Research Management office and is one of the primary points of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General Hospital, and other institutions within Mass General Brigham. The Finance Specialist is committed to identifying and adhering to best practices in grants and contracts administration while upholding the highest standards of integrity and fiduciary responsibility. The Finance Specialist I will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham’s distinguished research community and collaborators in their pioneering efforts in science and medicine. With guidance from his/her manager and team members; the Finance Specialist I actively manages the subcontract payments related activity of the grants. As a primary contact for departments and outside collaborators, the Finance Specialist facilitates the process of subcontract invoice distribution, coding, approvals, payments, and inquiries. This position is also a key member of the team who provides considerable support to the fiscal administration of a variety of grants and contracts from federal and non-federal sponsoring agencies. Included in these responsibilities are reviewing incoming subcontract invoices to ensure accuracy and compliance, initiating the approval process within the Insight system, payment inquiries, and escalating issues as needed. The Finance Specialist will act both independently and as a member of a dynamic group to achieve the goals of the Sub Invoice Processing Team and of Mass General Brigham Research Management overall. The volume and complexity of the work are commensurate with experience, and the opportunity exists to take on a greater and more in-depth workload with successful performance.

Requirements

Bachelor's degree required
At least 1-2 years of financial analysis experience preferred
Experience working with a high volume of work in a fast-paced environment.
Strong attention to detail and follow-up skills.
Strong understanding of financial principles, accounting practices, and budget management.
Familiarity with research funding mechanisms, grant management, and funding agency regulations.
Excellent analytical and problem-solving skills to interpret financial data, identify trends, and provide strategic recommendations.
Effective communication and presentation skills to convey complex financial information to various stakeholders.
Strong interpersonal skills and ability to build effective relationships with researchers, administrators, and finance teams.

Nice To Haves

Master's degree preferred

Responsibilities

Review incoming subcontract invoices to ensure accuracy and compliance.
Confirm the following: fully executed agreement on file, invoice format is detailed, current and cumulative costs tally correctly, expenses are aligned with the budget period, expenses do not exceed the budgeted amount
Code invoices, scan, upload, and create deliverables for invoices in the Insight system
Contribute to system enhancements, testing, training, and delivery
Maintain subcontract invoice process through daily reports; track and analyze progress
Maintain an accurate contact list for Department Administrators
Resolve new invoice revisions with collaborating institutions
Escalate any technical invoice disputes, as needed.
Follow up on outstanding high-risk approvals from department administrators
Respond to subcontract invoice inquiries – BWH, MGH, IHP, MCL, SHR
Work with RF team members on the collection of all subcontract invoices at the time of FSR
Provide superior customer service.
Ensures that awards/accounts are managed in a fiscally responsible manner and in full compliance with all applicable rules and regulations established by both the sponsor and as well as all pertinent Mass General Brigham policies.
Work closely with Accounts payables to ensure invoices are paid and any issues resolved timely.
Perform other duties or special projects as required.
Assume additional responsibilities as assigned.