Research & Engagement Assistant

Florida Legislature•Tallahassee, FL

2d•Onsite

About The Position

The Research & Engagement Assistant is one of a three-member team responsible for maintaining the current and historical records and legislation of the House of Representatives. During legislative session, they assist in the administration of the House Page and Messenger Program, which is tasked with educating and supervising middle and high school students who come to the Capitol during each of the nine weeks of the 60-day session. Outside of legislative session, they will be a part of the innerworkings of the legislative process and assist in legislative proceedings, such as withdrawing amendments and operating the vote board in the House Chamber. They will also assist with the House’s public engagement efforts such as writing educational resources and providing tours of the House Chamber, as well as assisting in a variety of special projects for the Clerk of the House, which may include writing, research and creative initiatives. This position offers unique opportunities to contribute to a wide range of projects on behalf of the institution that require strong communication skills, attention to detail, sound judgement and creativity. The ideal candidate is adaptable, curious, discreet and comfortable working with people in a dynamic, fast-paced environment. Financial Disclosure: Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Requirements

Skills in customer service, problem-solving, and communication.
Ability to deal tactfully and courteously with the requests of legislators, staff, and the public.
Ability to work cooperatively as a team member and contribute to the efficient internal functioning of the unit.
Knowledge of administrative principles and practices.
Knowledge of research techniques and Microsoft Office programs.
Ability to pay attention to detail and review work for accuracy and quality of content.
Ability to collect, analyze, and interpret data.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively verbally and in writing.
Ability to handle confidential information.
Ability to understand and apply rules, regulations, policies, and procedures.
Ability to prepare reports, correspondence, and maintain records.
Ability to work long hours, especially during session.
A bachelor's degree from an accredited college or university and one year of work experience.
A master's degree from an accredited college or university can substitute for the required experience.
Administrative experience can substitute on a year-for-year basis for the required college education.

Nice To Haves

Classroom or tutoring experience, preferably with middle and high school students.
Some experience of the legislative process and ability to navigate Florida statutes and current/historical legislation is beneficial, but not required.

Responsibilities

Assist with the Page and Messenger Program in supervising and educating students; briefs students on policies and procedures; conducts educational activities; escorts students to and from the House Chamber; coordinates logistics such as field trips and travel arrangements.
Conduct House Chamber tours, along with educational mock sessions.
Answer office telephone lines, direct calls and/or email inquiries to the proper staff member, office or state agency, and perform other office maintenance tasks.
Conduct research and provide information in response to requests by House members and the general public.
Maintain and file legislative documents and records in permanent office files in a manner consistent with general office procedures.
Create and update documents and publications using various PC applications.
Operate the vote board and other legislative programs, applications and equipment.
Organize returning messages, withdraw bills and amendments, and assist members on the House floor.
Assist with public engagement efforts, such as welcoming visitors at the Legislative Welcome Center and contributing to the creation of educational resources.