Research Development Coordinator (Administrative Support Coordinator I)

CSU Careers•Fullerton, CA

10d

About The Position

The Office of Research and Sponsored Projects (ORSP) works with other units throughout campus to seek external support for faculty research, scholarship, creative activity and institutional projects that support the educational and service mission of the university. ORSP staff assist with proposal development (Office of Research Development), proposal submission, contract negotiation (Office of Grants and Contracts), and post award support (Office of Sponsored Programs), and help to assure that research and sponsored programs are conducted in accordance with the highest ethical and regulatory standards (Office of Research Compliance). We seek an exceptional individual to join our team as the Research Development Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity. The Research Development Coordinator is responsible for providing administrative support to the Office of Research Development unit within the ORSP. This position serves as the initial contact with faculty, staff and students, other departments on campus, and the general public via phone, mail, e-mail and in person, utilizing tact and sensitivity. The Coordinator provides general office support, efficiently organizes various support tasks, adheres to internal and external deadlines, and adjusts priorities in an energetic and dynamic environment. Duties include maintaining office space, ordering supplies, tracking expenses, reconciling monthly procurement card statements and department budget, supporting the travel process, responding to written communication, editing department website and newsletter content, drafting meeting agendas, preparing meeting minutes, and generating monthly and ad-hoc reports. Coordinates and assists with special programs and events (i.e., ORSP Research Week, Grant Writing Academy, Intramural Grants, Grantsmanship Trainings, etc.). Provides support for department recruitment of staff and student employees. Assists with oversight, training, and scheduling of department student assistant(s). Other duties as assigned.

Requirements

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply a variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Nice To Haves

Bachelor’s degree from an accredited four-year college or university.
Previous experience working in a higher education setting, government agency, non-profit organization or academic medical center.
Ability to retain information and recall over an extended period of time.
A valid California driver’s license.

Responsibilities

Maintaining office space
Ordering supplies
Tracking expenses
Reconciling monthly procurement card statements and department budget
Supporting the travel process
Responding to written communication
Editing department website and newsletter content
Drafting meeting agendas
Preparing meeting minutes
Generating monthly and ad-hoc reports
Coordinates and assists with special programs and events (i.e., ORSP Research Week, Grant Writing Academy, Intramural Grants, Grantsmanship Trainings, etc.)
Provides support for department recruitment of staff and student employees
Assists with oversight, training, and scheduling of department student assistant(s)
Other duties as assigned