Administrative Support Coordinator I

CSU Careers•Sacramento, CA

4d•$3,864 - $6,072•Onsite

About The Position

Under the general supervision of the Director of the School of Music, with lead work direction from the Budget Analyst and the Administrative Support Coordinator II, the Administrative Support Coordinator I (ASC) will be the point of contact for faculty and staff. The ASC I will provide general clerical and administrative support and coordination to the Director, department committees, the lead staff, degree programs, and the faculty. The incumbent performs the day-to-day administration of the department office and serves as a general resource for faculty. Primary responsibilities include support and coordination for departmental operations, communications and social media, student employees, departmental committee administrative functions, timekeeping, departmental activities and events, travel, and general office purchasing.

Requirements

Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.
Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective.
Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office.
Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion.
Strong communication skills, both written and verbal.
Demonstrated ability to create, edit and administer content on the department website and social media platforms.
Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption.
Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability.
Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Demonstrated ability to draft and compose professional correspondence and standard reports
Experience with preparing, cataloguing, and maintaining confidential files and documents.
Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone.
Experience in event planning - preparation of materials; catering; facilities arrangement and set-up.

Nice To Haves

Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Experience with university travel policy and processes.
Experience handling enrollment.
Experience using university systems such as CMS (Peoplesoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams.
Experience working with the creative community and scholars in the creative fields.