Administrative Research Coordinator

Charles R. Drew University•Los Angeles, CA

6d•Onsite

About The Position

Charles R. Drew University is located in the Watts-Willowbrook area of South Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for underrepresented students. CDU is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of South Los Angeles neighborhoods. The Administrative Research Coordinator is responsible for providing comprehensive administrative support to the PRISM Director/RWJF HERA Director, HERA Co-director, and other research and coordinating center staff. This role involves managing financial activities, including purchasing, reimbursements, budget forecasting, tracking and reporting, human resources coordination, including coordination and tracking of subcontracts, and staff and student engagement as needed, ensuring that all project goals and objectives are met. The Administrative Research Coordinator also assists with grant proposal development, submission, and research dissemination, while serving as a key point of contact for internal and external stakeholders. This position requires a professional who can prioritize tasks effectively, work collaboratively in a team-oriented environment, and facilitate smooth project execution through effective communication and organizational skills.

Requirements

Bachelor’s degree in a related field required.
Minimum of three years of office or program management experience required.
Proficiency in Microsoft Office, including Word, PowerPoint, Excel, and Teams.
Strong written, oral, and interpersonal communication skills.
Knowledge of grant budgeting and purchasing processes.
Ability to manage time effectively, prioritize tasks, and handle multiple responsibilities concurrently.
Ability to work well in team settings and communicate with diverse groups.
Valid driver’s license and access to reliable transportation required.
The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.
As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage.

Nice To Haves

MPH degree preferred.
Experience with grant proposal submission processes and managing research grants preferred.
Experience with SPSS, RedCAP and Qualtrics preferred
Experience with ERequestor/Fraxion systems preferred
Knowledge of grant management and reporting requirements for federal agencies preferred.
Understanding of community-based research principles and strategies is an advantage.

Responsibilities

Provide administrative support to PRISM/HERA Director, co-director, and other program and research staff, including meeting and event planning, communication with university departments, and external organizations.
Lead evaluation data analysis efforts for PRISM.
Monitor grant funds and ensure compliance with CDU fiscal policies, coordinate with the CDU Office of Sponsored Programs for new funding requirements, and the CDU finance team for financial reporting and invoicing.
Handle purchasing and payment processing, including reimbursements, travel requests, and contractor payments.
Oversee student volunteer and internship placements, ensuring all necessary paperwork is completed.
Assist with the development and submission of grant proposals and reports, ensuring compliance with funding and university requirements.
Participate in research dissemination efforts, including manuscript and abstract submissions, and maintain an electronic reference library.
Conduct analysis of quantitative and qualitative evaluation data and summarize results.
Serve as a point of contact for individuals and organizations seeking information or assistance with projects and activities.
Maintain organization and documentation of all project-related activities.
Present research findings in scientific and local meetings as needed.
Performs other duties as assigned.