Administrative Assistant - Research

Mayo Career Site US•Rochester, MN

11d

About The Position

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Requirements

initiative
proficiency
adaptability
strong organizational skills
communication skills
interpersonal skills
commitment to quality and excellence in service
confidentiality
professionalism
proficient use of computer hardware and software
telecommunication
office equipment
ability to navigate multiple systems simultaneously
attention to detail

Responsibilities

scheduling
coordination
follow-up tasks for meetings, events, and professional travel
managing of calendars
preparing documents and presentation materials
processing invoices and reimbursements
composing and/or transcribing correspondence/documents
supporting departmental projects/activities
creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
answering telephones and providing related follow- through