Administrative Assistant - Equity Research

Jefferies Financial Group • New York, NY

2d • Onsite

About The Position

Jefferies Group LLC, the largest independent, global, full-service investment banking and capital markets firm headquartered in the U.S. focused on serving clients for 60 years, is a leader in providing insight, expertise and execution to investors, companies and governments. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia. Jefferies Group LLC is a wholly owned subsidiary of Jefferies Financial Group Inc. (NYSE: JEF), a diversified financial services company. Summary: Jefferies LLC is seeking an Administrative Assistant for the Equity Research department in New York. The ideal candidate should be a team player, must exhibit strong attention to detail, communication skills, be adaptable to change, possess an ability to multi-task, and be efficient in a fast-paced, often demanding work environment. Essential aspects to success in this role are accuracy, follow-through, proactivity, and the ability to work with many different personalities while under pressure.

Requirements

• 5 to 7 years of administrative experience supporting senior-level executives in a fast-paced, professional environment
• Experience with Microsoft Word and Outlook is essential
• SAP/Concur experience required
• Strong communication and organization skills and ability to maintain confidentiality, given the sensitive nature of our business
• Administrative experience supporting multiple teams
• Ability to multi-task and anticipate team needs
• Candidates must be available to work onsite 5 days per week

Nice To Haves

• Experience supporting teams within equity research, investment banking or similar financial institutions preferred
• Excel and PowerPoint experience preferred
• Bachelor’s degree preferred

Responsibilities

• Provide high-level administrative support to senior management while supporting Analysts and their teams
• Scheduling calls, meetings and accurate calendaring
• Coordinating often complex travel arrangements according to Jefferies policies using SAP/Concur, including acquiring appropriate visas and approvals
• Assuring timely delivery of presentations ahead of meetings and marketing trips
• Creating and submitting Travel & Expense reports using Concur
• Support with event planning, booking, scheduling, and registering of guests
• Maintaining Analysts’ contact and distribution lists
• Providing general office support, including juggling multiple phone lines, file maintenance, copying, binding and shipping of presentations, filling in for other Assistants as needed, and other tasks as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees