Research Data Coordinator 1

Georgetown University

15h•$18 - $27•Hybrid

About The Position

The Research Data Coordinator 1 position is responsible for data management for phase I, II, and III oncology clinical trials conducted within the Lombardi Comprehensive Cancer Center Clinical Trials Office (CTO) of the Lombardi Comprehensive Cancer Center (LCCC). This role supports all aspects of clinical research data management, including data collection from source documents and medical records, and completion of case report forms per sponsor requirements. The position supports trials of varying complexity and disease indication, working collaboratively with trial stakeholders and internal study teams. The coordinator reviews and analyzes information from medical records to extract data for assigned research protocols, accurately captures data in electronic or paper Case Report Forms (eCRFs/CRFs), and ensures query resolution. They also request and upload radiological images, collect and organize source documents, and ensure the accuracy of data entered in the Clinical Trials Management System (CTMS). Additionally, this role schedules sponsor monitoring and study close-out visits, provides support during monitoring and auditing preparation, and communicates with sponsors, monitors, auditors, physicians, and study team members. The coordinator collaborates with physicians and Study Coordinators to maintain protocol integrity, attends protocol-related training, and prepares for site initiation visits. They assure ongoing compliance with all departmental, institutional, and federal requirements and regulations, maintaining controls for accuracy, completeness, and confidentiality of research data, adhering to HIPAA regulations and Good Clinical Practice.

Requirements

High School Diploma or GED required.
Up to two (2) years of related experience required.
Strong attention to detail.
Reliable and able to prioritize competing responsibilities.

Nice To Haves

Ability to work independently and function within a team.

Responsibilities

Supports all aspects of clinical research data management for clinical trials conducted in the Lombardi CTO, including collection of data from source documents and medical records and completion of case report forms per sponsor requirements.
Supports trials of varying complexity and disease indication.
Works collaboratively with trial stakeholders and internal study teams (physicians, Regulatory team, Study Coordinators, nursing staff, Research Laboratory Technicians, and Research Pharmacy team).
Reviews and analyzes information from medical records (clinic notes, pathology reports, radiology reports, patient questionnaires, etc.) to extract data for all assigned research protocols - including but not limited to industry, national, and investigator-initiated studies.
Accurately captures data in electronic or paper Case Report Forms (eCRFs/CRFs), adhering to contractual timelines and site Standard Operating Procedures (SOPs).
Ensures query resolution with proper physician and clinical study team oversight within site- and sponsor-specific time requirements.
Requests and uploads radiological images into sponsor-provided imaging platforms according to each study protocol.
Resolves imaging-related queries with the assistance of clinical study team.
Collects and organizes source documents in electronic and paper format according to site policies.
Ensures accuracy of data entered in the Clinical Trials Management System (CTMS) with patient information and key dates.
Interfaces with study team members to resolve discrepancies.
Schedules sponsor monitoring and study close-out visits.
Provides support during internal and external monitoring and auditing preparation, including supporting data deficiency corrections and development of corrective actions plans post-audit.
Communicates appropriately with pharmaceutical sponsors, study monitors, auditors, physicians, and study team members.
Collaborates closely with physicians and Study Coordinators to maintain protocol integrity.
Attends protocol-related training and completes all required study training in the required timeframe.
Prepares for - and participates in - site initiation visits.
Assures ongoing compliance with all departmental, institutional, and federal requirements and regulations.
Maintains controls to assure accuracy, completeness, and confidentiality of research data.
Maintains confidentiality standards for all potential and enrolled study participants; and complies with federal Health Insurance Portability and Accountability Act (HIPAA) regulations.
Performs all duties in accordance with all applicable laws and regulations.
Adheres to Georgetown University Medical Center’s philosophies, policies, and SOPs.
Works in compliance with Human Subject Protection regulations, patient confidentiality/HIPAA requirements, and Good Clinical Practice.
Other duties as assigned