Research Coordinator II - Dermatology

Women's College Hospital•Toronto, ON

7d•Onsite

About The Position

Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. This is a Temporary Part-Time position (up to one year) funded out of the Women’s College Hospital Breakthrough Challenge. We are working on a project that evaluates the use of infrared thermal imaging (IRT) to objectively visualize inflammation and itch in common dermatologic conditions, addressing limitations of visual assessment and subjective reporting—especially in patients with skin of colour. In a 12-month study of 220 adults, thermal imaging will be compared with patient-reported itch and standard clinical scoring systems to assess diagnostic alignment, patient understanding, engagement, and satisfaction. By making inflammation visible regardless of skin tone, the study aims to improve equity, support shared decision-making, and demonstrate a scalable, patient-centered approach to dermatologic care.

Requirements

Undergraduate degree in healthcare or STEM related field, experienced/senior graduate students also acceptable.
Minimum three to five years of progressive experience working in a research environment, research and development/engineering environment or academic hospital
Excellent verbal and written communications skills
Work efficiently under pressure with strong judgement with excellent problem-solving skills and decision-making skills
Knowledge of planning and management processes for research (e.g., experience with the ethics approval process, federal granting agency guidelines, etc.)
Demonstrated ability to take initiative and lead a wide variety of people at different levels
Ability to work independently with a high degree of initiative, discretion and tact
Excellent interpersonal, verbal, and written communication skills are essential
Ability to maintain confidentiality
Computer competency including familiarity with databases (REDCap, MS Access), EndNote, MS Word, MS Excel, and MS Publisher
Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria
Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

Nice To Haves

Previous experience in managing dermatological labs and managing new health sciences/engineering/public health labs is an asset
Previous experience in submitting and writing human Research Ethics Board proposals is a strong asset
Previous experience with thermal imaging on dermatology is a strong asset

Responsibilities

Completes assessment of potential serious adverse events and notifies the study sponsor, physician and appropriate authorities
Generates progress and summary reports for the Principal Investigators
Assists with enhancing relationships among existing stakeholders; help with the development of new partnerships
Monitors the progress and deadlines of research activities, develops and maintains records of research activities, and establishes and maintains operating policies and procedures
Conducts own research in collaboration with other team members
Coordinates the day-to-day activities of any staff specifically engaged in the carrying out of research/clinical protocol for one or more projects within the research program, as appropriate to their position
Prepares periodic and ad hoc reports, as required by investigators, administrators, funding agencies, and/or regulatory bodies
Acts as the primary administrative point of contact for internal research staff and as the primary operational liaison for internal and external collaborators working with the unit (e.g. other research organizations, funding agencies, regulating bodies, etc.)
Proactively identifies barriers/threats/risks for project completion and work with team members including Investigators and Research Assistants to develop solutions
Responsible for collaborating with the Investigator(s) and other relevant partners involved in the project both internally and externally
Plans, implements and coordinates all aspects of data collection and source documentation as per the organization’s policy and ICH/GCP guidelines
Implements quality control process throughout the conduct of the study including ensuring the accuracy and integrity of data collection and investigating all missing or apparently invalid data
Apply theoretical frameworks when analyzing data in accordance with study protocol
Interacts with sponsoring agencies regarding requests for clarifications of data and/or assisting with monitors/audits during site visits
Prepares, submits, and maintains Research Ethics Board (REB) applications both internally as well as submissions to external organizations (if applicable), tracks ethics approvals, and completes renewals/amendments as needed
Communicates with sites to assist with the preparation and execution of contracts
Assists in drafting related grant application documents
Collaborates with Investigator and/or team members to write and edit presentations, reports, budgets, proposals, publications, conference materials, and manuscripts.
Assists with knowledge translation activities
Plans and coordinates regular meetings for working groups, steering committees, and advisory boards
Participates in protocol development and/or performs aspects of research protocol, as required, in accordance with specified program objectives. (e.g. participant recruitment, data collection, bio specimen collection, preparing data for analyses, etc.)
Presents research results at local, national and international scientific meetings
Presents seminars and in-services internally
Provides training and direction to Research Trainees
Ongoing coordination of clinical, basic science etc. activities pertaining to the research study which may include assisting Investigators in the initiation of new research and the development
Assist with statistical analysis of projects in R. Familiarity with interrater reliability, regressions, and quantitative analysis.
As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.