Research Contracts Analyst, Research Administration (Hybrid)

University of Texas Medical Branch (UTMB)•Galveston, TX

2h•Hybrid

About The Position

Negotiates standard extramurally funded agreements and/or issues subcontracts to subrecipient partners on behalf of the University, with support from UT System's Office of General Counsel and OSP management, to ensure compliance with University and UT System policies and procedures and meet sponsor's requirements and deadlines. This role involves ensuring all contracts and subrecipient agreements conform to institutional and UT System guidelines and Texas state laws. The analyst will draft, issue, and negotiate outgoing subrecipient agreements, assist departments with requisitions for blanket purchase orders to ensure proper F&A collection and PeopleSoft coding, and prepare private industry budget loads for Project Set-Up in PeopleSoft. The position also resolves contractual and budget issues between sponsors, principal investigators, and the University, and interacts with UT System's Office of General Counsel and sponsor's attorneys on non-standard language. Additionally, the analyst reviews study requirements, analyzes needs, modifies standard agreement formats, and stays updated on new contract language related to federal, state, and institutional laws and regulations such as HIPAA, Debarment, and Conflict of Interest. Support is provided to principal investigators in resolving agreement-related issues, acting as a resource and offering professional development training in research administration. The role also processes amendments and modifications, ensures all institutional approvals are in place for issues like human subjects use, animal use, biohazard materials, recombinant DNA, and applies the correct F&A rate. Continuing education through workshops, conferences, and reading relevant publications is expected, along with adherence to internal controls and reporting structure. Performs related duties as required.

Requirements

Bachelor's degree or equivalent
Three years related experience

Nice To Haves

Expertise in research administration
Professional development training/education in research administration

Responsibilities

Negotiates standard extramurally funded agreements and/or issues subcontracts to subrecipient partners on behalf of the University.
Ensures all contracts and subrecipient agreements are in conformity with institutional and UT System’s guidelines and the laws of the State of Texas.
Drafts, issues, and negotiates all outgoing subrecipient agreements in accordance with sponsor and institutional requirements.
Assists department in issuing a requisition for a blanket purchase order to render payments to subrecipients that ensures proper F&A collection for the University and PeopleSoft coding for future indirect cost rate negotiations with federal government.
Prepares private industry budget loads for Project Set-Up in PeopleSoft.
Resolves contractual and budget problems between sponsor, principal investigator and University.
Interacts with UT System’s Office of General Counsel and sponsor’s attorney regarding any non-standard language to resolve agreement issues.
Reviews study requirements, analyzes needs & modifies standard agreement formats and other pertinent agreement attachments.
Keeps abreast of and incorporates new contract language associated with federal, state, and institutional laws and regulations i.e. HIPAA, Debarment, and Conflict of Interest.
Provides support to principal investigator in resolution of issues related to agreements.
Processes all amendment and /or modifications and resolves any issues related to execution of changes.
Ensures all institutional approvals are in place as required by sponsors for issues such as human subjects use, animal use, biohazard materials, recombinant DNA, etc.
Ensures application of the correct F&A rate, where appropriate.
Attends workshops/conferences and reads newsletters/bulletins as part of a continuing education process.
Adheres to internal controls and reporting structure.
Performs related duties as required.