RESEARCH ANALYST 1

City of Toronto•Toronto, ON

2d•CA$47 - CA$52•Onsite

About The Position

This role provides research, analysis, guidance, and training for Transportation Services staff related to purchasing practices. The position assists in the development and implementation of divisional procurement procedures and practices, and updates for changes to governing corporate by-laws, policies, and procedures. The analyst will prepare and deliver presentation material related to divisional procurement practices and procedures. Additionally, they will assist the Manager, Program Manager of Business Support in the preparation and reporting of the division's annual Procurement Plan, involving research, data collection, and ad hoc report preparation. The role involves monitoring divisional compliance with City and Provincial purchasing regulations and requirements, and assisting in interpreting related applications. A key responsibility is the oversight and maintenance of a procurement files/database to log and track procurement initiatives, ensuring accuracy and completeness, and following up with team members as needed. The analyst will liaise with divisional staff to address procurement needs, identify appropriate methods, and facilitate procedures. They will also collaborate with various departments such as purchasing, accounting, and legal services to prepare procurement documents for goods and services. The role includes performing research and analysis on Blanket Contract and Divisional Purchase Order usage, preparing Purchase Order Amendments, and extracting information from the City's Financial Information System (SAP). The analyst will also conduct research and analysis on price indices for inflationary adjustments and prepare various reports, summaries, and recommendations. Attendance at meetings and networking with other divisions, government levels, committees, and community agencies is also part of the role.

Requirements

Post-secondary education in a related field and/or purchasing designation, Finance, Business Administration or an equivalent combination of education and experience.
Considerable experience in purchasing, supply chain and procurement.
Considerable experience with Microsoft Office (Word, Excel, Power Point, Access, or Visio).
Experience with Financial Systems such as SAP Financial, SAP-ARIBA Procurement, Work Management Systems (e.g., PTP, TMMS, RACS, Maximo etc.). Including analyzing project/contract financial expenditures and monitoring the approved project budget (e.g. preparation of cost summaries, contract estimate overages etc.)
Knowledge of the City's Purchasing and Financial Control Bylaws including all associated policies and procedures.
Knowledge of the Construction Act, Provincial Legislation on Adjudication and Prompt Payment and Corporate Financial Policies and Procedures.
Knowledge of Transportation Services Maintenance and Capital projects and services used by the Division.
Excellent interpersonal skills, and the ability to work effectively as a member of a team
Excellent problem solving and conflict resolution skills.
Ability to research, analyze and summarize quantitative and qualitative information on capital projects related topics from a variety of sources.
Excellent organizational skills and the ability prioritize and execute multiple projects/assignments.
Ability to work independently with limited supervision.
Ability to communicate effectively, both orally and in writing.
Ability to represent the Division in a variety of situations.
Ability to conduct research, analysis, and the interpretation of data.
Ability to prepare clear and succinct summaries, recommendations, and reports (i.e., Senior Management, Committees and Council).

Responsibilities

Provides research, analysis, guidance, and training for Transportation Services staff related to purchasing practices.
Assists in the development and implementation of divisional procurement procedures and practices and updates for changes to governing corporate by-laws, policies, and procedures.
Prepares and delivers presentation material related to divisional procurement practices and procedures.
Assists the Manager, Program Manager of Business Support in the preparation and subsequent reporting of the division's annual Procurement Plan providing research, data collection and ad hoc report preparation.
Monitors divisional compliance with City and Provincial purchasing regulations and requirements, e.g., Construction Act, Adjudication, Health & Safety, Fair Wage, Municipal Codes 71 and 195, etc. and assists in interpreting related application(s).
Responsible for the oversight and maintenance of a procurement files/database used to log and track the status of completed ongoing and upcoming procurement initiatives for the division.
Reviews the procurement files/database to ensure all information is regularly updated, accurate and complete. Follows up with team members as required to resolve any related issues. Provides related ad hoc reports as and when requested by the Manager or other division staff.
Liaises with divisional staff to address procurement needs, identify appropriate method(s) of procurement and facilitate the execution of the related procurement procedure(s).
Liaises with divisional staff, purchasing, accounting services, legal services, etc., and other corporate partners, as required in the preparation of competitive and non-competitive procurement documents for the purchase of goods and/or services such as: Requests for Quotation (RFQs), Requests for Proposal (RFPs), Requests for Tender (RFT), Requests for Supplier Qualification (RFSQs), Invitational Calls (ICDs), Low Value Quotations (LVQs), Roster Work Assignments, Offers to Purchase (OTPs), Non Competitive procurement (NCP), etc.
Perform research and analyses on Blanket Contract usage and Divisional Purchase Order usage to prepare requirements and related volume estimates and trends.
Prepares Purchase Order Amendments (POAs) and related research and analysis for inflationary adjustments, Option Year renewals, term extensions, funding increases and over expenditures.
Prepares documentation such as Briefing Notes, Recommendation Memos, Bid Award Panel reports, Staff Reports, Purchase Requisitions, etc.
Extracts information from the City's Financial Information System (SAP) to obtain information and performing various forms of analysis.
Conducts research and analysis on various price indices and performs complex calculations to determine inflationary adjustments applicable to divisional contracts.
Prepares various forms of research, analysis, reports, summaries, and recommendations.
Prepares abstracts and summaries using a range of analytical techniques.
Attends meetings with divisional staff; networks with other Divisions, various levels of government, committees, and community agencies as and when required.