Research Administrator III/IV

Fred Hutchinson Cancer Center•Seattle, WA

18h•Hybrid

About The Position

The Research Administrator (RA) in the Stem Cell and Gene Therapy Program of the Translational Science and Therapeutics Division will work under the direction of the Program Research Administration Manager and Program Director. Investigators within the Stem Cell and Gene Therapy Program conduct preclinical and clinical research on blood stem cell biology and transplantation and gene therapy and genome editing. Responsibilities of the Research Administrator will include management and oversight for program finance and administration, grants and contracts, and regulatory compliance, as well as compliance with Center policies and procedures. Successful candidates should be able to demonstrate strong organizational skills, an interest in continuous learning, ability to analyze and communicate complex regulatory guidelines, and a desire to work in a supportive and collegial community. The individual will report to the Research Administration Manager. This role will have the opportunity to work partially at our campus and remotely.

Requirements

A Bachelor's Degree or 3 years relevant experience (for RA III).
A Bachelor's Degree or 4 years relevant experience (for RA IV).
Minimum of one year experience managing federal and/or non-federal sponsored research (for RA III).
Minimum of three years experience managing federal and/or non-federal sponsored research (for RA IV).
Advanced proficiency with Microsoft Office/Adobe
Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
Ability to edit SharePoint sites or basic web pages
Knowledge/prior experience with Enterprise Software Systems
Ability to source data from systems and generate customized reports
Efficiently planning, organizing, and prioritizing your work as well as that of others
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
Basic knowledge of accounting terminology
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
Prior experience or exposure to grant writing/applications

Nice To Haves

Experience creating and executing strategic plans (for RA IV).
The ability to delegate tasks to appropriate resources (for RA IV).
Multi-project grant experience with a wide variety of funding sources (for RA IV).
The ability to analyze and interpret regulations, determine impact, and manage change (for RA IV).
Prior grants and contract management experience of more than 4 years.
Proficient in fiscal and budgetary management.
Prior project management or supervisory experience.
Strong organizational and problem-solving skills and the ability to manage competing priorities.

Responsibilities

Develop, monitor, track, and forecast the budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.).
Develop, run, and analyze reports to identify issues and develop recommendations.
Develop customized report formats to share information with broad audiences across the organization.
Independently determine cost allocability and allowability and correct errors to ensure compliance with applicable regulations.
Build and oversee annual time and effort planning and reconciliation for faculty and where appropriate, research and support staff in assigned portfolio.
Serve as procurement liaison, placing and approving orders for supplies and equipment.
Create and maintain standing orders for a variety of vendors.
Submit work orders for equipment repairs; procure and schedule outside maintenance when needed.
Manage grant activities, including grant preparation, post-award administration, budget development/management, forecasting, and reporting.
Assist with completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions.
Review budgets, identify discrepancies and provide recommendations to the Principal Investigator (PI) on scenarios to resolve the issues with appropriate stakeholders.
Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions.
Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal.
Serve as a central point of contact to answer questions and facilitate solutions.
Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed.
Assist with management of HR processes, including recruitment, promotions, appointment changes, onboarding, offboarding, and the annual merit review process.
Oversee the management of projects, including occasional event planning and management.
Communicate with other departments/entities on PI’s behalf.
Resolve discrepancies and issues with stakeholders on PI’s behalf.