Research Administrator III/IV

Fred Hutchinson Cancer Center•Seattle, WA

3d•Hybrid

About The Position

The Biostatistics, Bioinformatics and Epidemiology (BBE) Program within the Vaccine and Infectious Disease Division (VIDD) is seeking an experienced and dynamic individual to join its Research Administration team. This Research Administrator III/IV (RA) position collaborates with internal and external partners including principal investigators, program, division and Center staff, and sponsor organizations to ensure timely and accurate accounting and financial reporting of sponsored research in compliance with federal and external sponsor regulations and requirements. The Research Administration team and our scientists are supportive, collaborative, and respectful of each other. The ideal candidate will take initiative, think proactively and strategically, and adapt well to change. The ability to work independently and exercise good judgement when appropriate is essential to success in this position. Curiosity about vaccine research, public health and the evolution and spread of viruses is a bonus as our program serves as the Statistical and Data Management Center for several international collaborative study networks including: HIV Vaccine Trials Network (HVTN), HIV Prevention Trials Network (HPTN), Infectious Diseases Clinical Research Consortium (IDCRC), and Vaccine Immunology Statistical Center (VISC). This position may allow for hybrid or remote work. Salary and level are dependent on experience. The Research Administrator reports to the BBE Research Administration Manager, and works independently and collaboratively to coordinate grant and contract proposals and renewal submissions; draft and process regulatory compliance documentation; prepare and monitor project budgets from pre-award to close-out; advise Principal Investigator(s) and Director(s) of current budget status and projections; ensure adherence to sponsor rules and regulations as well as Fred Hutch policies and guidelines; and interact with administrative personnel and external organizations regarding fiscal and regulatory aspects of the projects/program. They also participate in programmatic, divisional or institutional improvement projects and problem resolution related to research administration. Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions. Please check with the recruiter if you are an out-of-state applicant interested only in working outside of the Seattle area.

Requirements

A Bachelor's Degree or 3 years relevant experience (for RA III)
Minimum of one year experience managing federal and/or non-federal sponsored research (for RA III)
Advanced proficiency with Microsoft Office/Adobe
Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
Ability to edit SharePoint sites or basic web pages
Knowledge/prior experience with Enterprise Software Systems
Ability to source data from systems and generate customized reports
Efficiently planning, organizing, and prioritizing your work as well as that of others
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
Basic knowledge of accounting terminology
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
Prior experience or exposure to grant writing/applications
All Qualifications from the Research Administrator III Level, Plus: A Bachelor's Degree or 4 years relevant experience (for RA IV)
Minimum of three years experience managing federal and/or non-federal sponsored research (for RA IV)
Experience creating and executing strategic plans (for RA IV)
The ability to delegate tasks to appropriate resources (for RA IV)
Multi-project grant experience with a wide variety of funding sources (for RA IV)
The ability to analyze and interpret regulations, determine impact, and manage change (for RA IV)

Nice To Haves

BA in Accounting, Finance, Public Administration
3-5 years in pre-award and post-award grants and contract management
Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
Proficient with complex budget development and use of reporting tools
Proficient in fiscal and budgetary management
Advanced skills in Word, Excel (including familiarity with pivot tables), Adobe Acrobat Pro, Outlook, and PowerPoint
Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
Demonstrated ability to function independently while exercising skill and informed professional judgment
Highly organized and detail oriented
Curiosity about vaccine research, public health and the evolution and spread of viruses

Responsibilities

Work closely with Principal Investigators (PIs) and other scientific staff to prepare and submit grant and contract applications to funding agencies
Advise faculty members as they navigate the grant proposal process on all parts of the application process and the different requirements of various funding sources
Develop the budget and related financial portions of the application or proposal while ensuring that content is accurate, complete, and in compliance with the governing regulations
Track the approval process to ensure that all necessary permissions are documented prior to the submission deadline
Manage requirements and submissions for additional funding, supplements, and participate in business development activities as requested
Manage grants, contracts and research agreements awarded by a variety of funders including Federal agencies, private foundations and industry sponsors in close collaboration with Principal Investigators (PIs) and program leadership
Ensure compliance with sponsor-specific reporting requirements, including tracking deadlines for progress reports, quarterly/annual financial reports and project closeouts
Plan for all competing and non-competing reports and renewals
Establish and monitor budgets and spending, ensuring compliance with sponsor regulations/guidelines
Proactively communicate about issues or concerns that may impact successful completion of the research
Prepare regular, relevant and timely reports for PIs and the Research Administration Manager regarding spending, headcount, and future projections
Monitor program employees’ effort and salary allocation; assist PIs with monthly effort reporting
Serve as a liaison with administrative departments within Fred Hutch and at collaborating institutions
Partner with collaborating organizations on proposals, reporting, and budget management
Assist in the preparation and monitoring of Institutional Review Board (IRB) documentation and ensure regulations are followed for Human Subjects, Vertebrate Animals, and Hazardous Materials research
Participate as an active contributor in Continuous Improvement Projects
Serve as a divisional and/or program representative as needed