Research Administrator
About The Position
The Research Administrator supports the PPIC research group in their mission to inform and improve public policy in California through independent, objective, nonpartisan research. The position takes responsibility for administrative functions of the research group and maintains the consistency of administration and operations across PPIC’s largest department. This position works closely with PPIC’s researchers across a variety of policy topics and collaborates closely with other members of the research operations team to carry out the administrative functions of the research group. In particular, the Research Administrator provides critical support to internal and external research group activities, budget tracking, impact and assessment processes, and development activities. The Research Administrator also collaborates with key staff across PPIC including Communications, Development, Finance & Administration, Government Affairs, and the President’s Office, and participates in selected institute strategic initiatives.
Requirements
- Bachelor’s degree, or equivalent experience.
- At least one year of administrative experience, with a track record of success, preferably with research organizations.
- Strong attention to detail and exceptional interpersonal skills
- Ability to work independently
- Ability to collaborate as a team member
- Ability to prioritize and multitask
- Ability to meet deadlines under pressure
- Flexibility, organization
- Ability to work well with others
- Solid organizational skills and computer skills including the use of Outlook, Excel, Word, and PowerPoint
- An interest in learning new computer software is desirable.
- Excellent written and verbal communications skills
- Adept at building relationships with diverse groups of colleagues across the institute, including working with accounting and nonaccounting functions.
- Able to effectively manage key internal and external relationships.
- Able to adapt positively to change with an orientation towards continuous improvement.
- Pursue new opportunities to grow personally and professionally.
- Able to take initiative, maintain focus, and work independently to manage multiple deliverables and timelines.
- A problem-solver who is proactive, motivated, and well-organized with keen attention to detail.
Nice To Haves
- Experience with CRM and project management tools is a plus.
Responsibilities
- Schedule weekly and monthly meetings, research brown bags, and outline and impact meetings for the Criminal Justice, K-12 Education, Safety Net, and Understanding California’s Future groups
- Manage events, including workshops, research seminar series, research group meetings, and the staff summit
- Schedule and coordinate internal and external meetings of research staff
- Provide support for external events, including meetings, workshops, convenings, and public events
- Assist in research project management, supporting the Research Operations Manager and, as needed, the Associate Director of the Water Policy Center
- Assist in facilitating effective management of grants and other development activities
- Support institutional processes to identify and evaluate strategic impact
- Coordinate program logistics for the PPIC Summer Intern Program
- Maintain internal databases and share information, such as Salesforce for tracking researcher’s outreach, Workfront for project management, and internal websites
- Act as PPIC’s liaison with the UC Berkeley Intergovernmental Studies Library
- Process invoices, staff expenses, and timesheets
- Provide administrative assistance to research staff
- Other duties, as needed
Benefits
- medical, dental, and vision insurance for employee and dependents
- 9% of the salary towards the retirement plan
- 14 paid holidays
- 28 days of PTO annually (PTO balance increases with tenure)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
