Research Administrator, Post-Award III- School of Medicine

Emory University • Atlanta, GA

4d • Remote

About The Position

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. This role supports the day-to-day activities of a team of Post-Award Specialists, monitors workload distribution, and provides guidance to team members. The position coordinates with the RAS Director regarding pre-award activities, issue resolution, and workload distribution, while ensuring strong customer service to faculty and departments. It also manages post-award activities within a RAS unit, supporting an assigned portfolio of grants and contracts. This involves reviewing, reconciling, and projecting award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and ensuring all financial requirements are met for award closure. The role also involves setting up awards in the financial system, distributing award information, coordinating payroll adjustments, reviewing and reconciling expenditures, projecting future expenditures, and managing budget, reporting, and compliance timelines. Communication with PIs regarding budget and expense adjustments, completing financial reports, monitoring compliance, submitting invoices, assisting with non-financial report submissions, and coordinating requests for award changes are also key responsibilities. Additionally, the role facilitates invoice approvals for subcontractors, reviews effort reports, manages the quarterly effort certification process, applies federal and university rules to effort allocation, assists with award transfers, and closes out funded projects.

Requirements

• Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.
• Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.

Nice To Haves

• Knowledge of the PeopleSoft Financial System preferred.

Responsibilities

• Supports the day-to-day activities of a team of Post-Award Specialists.
• Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) director.
• Provides guidance to team members, as appropriate.
• Coordinates with RAS Director regarding pre-award activities, issues resolution, and workload distribution.
• Ensures strong levels of customer service to faculty and departments being served.
• Works with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate.
• Manages post-award activities within a RAS unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
• Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
• Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
• Ensures adherence to quality standards and all policies and award regulations.
• Creates high-quality written reports.
• Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
• Sets up award in financial system.
• Distributes award information to PIs, co-PIs and relevant staff and other RAS units.
• Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
• Reviews and reconciles award expenditures and budgets, making adjustments, as necessary.
• Projects and forecasts future award expenditures.
• Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
• Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
• Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
• Monitors compliance with agency and University regulations regarding reporting.
• Completes invoice and submits to sponsor (for certain award types only).
• Assists PIs with non-financial report submissions, as necessary.
• Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
• Facilitates the approval of invoices to pay subcontractors.
• Reviews effort reports and manages quarterly effort certification process for assigned units.
• Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
• Assists in transferring awards out of the university.
• Closes out all funded projects consistent with university process and timelines.
• Performs related responsibilities as required.

Benefits

• Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
• Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
• Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination.
• Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).
• Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level