Research Administrator II

University of Florida•Gainesville, FL

About The Position

The Department of Medicine, Administration is seeking a Research Administrator II. This position services in support of research faculty in the department of Medicine, one of the largest departments in the University of Florida’s College of Medicine with over 1,000 employees. This position will oversee research administration related to tasks for assigned division/PI(s)s. These tasks include but are not limited appointments, distributions, pre-award grant proposal processing, post-award administration, and financial budgeting transactions. The incumbent must be a highly organized and motivated individual with a capacity for hard work, able to work within a team and have strong customer service skills. The ideal candidate will have at least 5 years of prior experience with pre and post award grants management and a working knowledge of clinical trial compliance processes.

Requirements

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Proficient with University and agency guidelines, for agencies such as the NIH, the state of Florida Department of Health, and other foundations (AHA, ALA, ACSO, AGA, AASLD, and CCFA).
Ability to work productively, independently, problem solve, and prioritize tasks in order of importance.

Nice To Haves

At least 5 years of prior experience with pre and post award grants management
Working knowledge of clinical trial compliance processes.
Ability to analyze and prepare a variety of budgets with regard to pre-award requirements and consideration for optimal post-award implementation
Knowledge of university and state rules, regulations, policy, and procedures pertaining to grants management

Responsibilities

Assist all assigned divisions with the submission of large, complex grant proposals. Provide guidance on the completion of all agency forms, entry into UFIRST, budget preparation, and ensure the proposal is submitted by the posted agency deadline.
Review contract and grant proposals for accuracy, completeness, and compliance with approved policies and procedures before submitting to the chairman, or his authorized designee for signature.
Responsible for monitoring budget and award releases for salary, OPS, expense, travel, equipment, and indirect cost for all assigned divisions and ensures that the grant funds are used in the proper category throughout the life of the award.
This position will work extensively with sub-award management and complex program project awards.
Facilitates the completion of all post award transactions to include: budget transfers, JE’s, CAS Exemptions requests etc.
Responsible for entering salary distributions for all faculty and staff in assigned divisions.
Actively monitor payroll distributions by entering current changes and RETRO distributions as instructed by divisional administrators or as budgeted in the grant.
Work with division administrators each semester to ensure that effort is correct for faculty in assigned divisions.
Run departmental reports, coordinate preparation of financial reports and budget projections for each principal investigator and/or divisional administrator for contracts/grants and provide advice regarding fund utilization when requested.
Acts as liaison for the Department of Medicine faculty and program directors with the College of Medicine OCR office, and Dean’s Personnel office, DSP, and granting agencies such as the NIH, American Heart Association, and American Lung Association.
Maintains auditable accounting records.
Assists principal investigators and division administrators in all aspects of grants management, including the development of budgets and related documents for contract and grants requests.
Keep up-to-date with all university fiscal policies as to percentages of fringe benefits, overhead requirements, etc., and keep all principal investigators informed of any changes in current rules and regulations regarding submission of grants.
Interprets and implements accounting policies of granting agencies for principal investigators and program directors.
Exercise management controls and fiscal accountability in all research and grant endeavors.
Work with the Assistant Director of Research on the design of grant records, management programs and grant data-input for the department’s intranet filing system.
Work in the maintenance of all financial files to ensure prompt information retrieval.
Develop corresponding financial and operational reports as needed.
Other duties as assigned.