Research Administrator II-Department of Neurosurgery

University of Florida • Gainesville, FL

2d • $61,350 - $69,700

About The Position

This role provides pre-award and post-award administration support for research grants and contracts within the Department of Neurosurgery. Responsibilities include reviewing proposals, preparing budgets, submitting submissions, providing technical assistance to Principal Investigators (PIs), reviewing contracts, analyzing expenses, financial tracking, fiscal control, and ensuring compliance with agency and award stipulations. The role also involves coordinating payroll, maintaining project lists, generating reports, ensuring staff training completion, and managing space allocations.

Requirements

• Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Nice To Haves

• Knowledgeable in accounting principles and cost accounting standards.
• Knowledge of departmental, college, university, and agency policies and procedures applicable to contracts and grants.
• Knowledgeable of aspects of proposal processing- pre-award administration and post-award administration.
• Working knowledge of eRA Commons (Federal Electronic Research Administration).
• Proficient in UFirst.
• Proficient in PeopleSoft.
• Proficient in Microsoft Word and Microsoft Excel.
• Proficient in Adobe Pro.
• Strong communication skills, both oral and written.
• Ability to work with people at all levels and people with different and distinct personalities and preferences.
• Ability to work with multiple departments.
• Ability to prioritize and manage priorities.
• Ability to multi-task as needed.
• Ability to work with deadlines.
• Ability to work under pressure at times.
• Ability to interpret, implement, and integrate requirements of various funding agencies.
• Ability to communicate effectively, both verbally and in writing.
• Ability to plan, organize and coordinate work assignments.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to maintain an appropriate and accessible filing system/database.

Responsibilities

• Provide pre-award support including reviewing requests for proposal (REP), identifying specific requirements and policies, and ensuring consistency with university policies.
• Work with PI to prepare accurate budgets for proposals.
• Submit proposal submissions, including new research grant proposals, renewing and/or continuing grants and contracts.
• Provide technical assistance to PIs in the development of proposals and submissions.
• Review subcontract certifications and obtain signatures.
• Perform editorial review of language, grammar, punctuation, and contract terms for all proposals.
• Review contracts to determine appropriate submission channels (DSR, Purchasing, HSC Contracts Office) and ensure contracts are in place before services are performed.
• Analyze expenses, develop cost projections, and provide financial tracking and fiscal control for reporting requirements.
• Monitor and maintain activities for all projects, including completing modifications and fund transfers within the Ufirst system.
• Ensure expenditures and payments are expensed appropriately with the correct project and in accordance with agency and award stipulations.
• Reconcile reports on a monthly basis and as needed.
• Meet with Principal Investigators quarterly to review reconciliation reports, expenditures, and projections.
• Coordinate payroll distributions for administrative staff as per budget and/or PI request.
• Keep the department master project list up to date.
• Produce monthly and ad-hoc reports as requested by PI.
• Ensure PI and all research staff have completed necessary training for specified protocols.
• Upload protocol/IRB approval to the appropriate award in UFIRST.
• Assist in fiscal payment processing (P-cards, MyUF Payment Solutions, MyUF Market).
• Forecast salary expenditures through the end of the budget period.
• Manage effort reporting requirements on projects, including required cost sharing.
• Participate in negotiations with grant and contracting officers to substantiate budget requests and secure terms and conditions consistent with policy.
• Confer with investigators and campus administrators to ensure changes or corrections are made as needed.
• Maintain accuracy of space allocations throughout the fiscal year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level