ASG Research Administrative Services Spec

UTHealth Houston • Houston, TX

6d • Onsite

About The Position

UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. The Research Administrative Services Specialist assists in planning, coordinating and monitoring the research administrative activities. Administers procedures designed to comply with appropriate regulations relating to the administration of government and private research grants and contracts and for the interpretation and application of such procedures and regulations.

Requirements

• Bachelor's Degree required
• 1 year of experience required in sponsored project support and administration required
• Effective communication and negotiation skills.
• Database and spreadsheet skills.
• SRAI Level Up required
• Employees must permanently reside and work in the State of Texas.

Nice To Haves

• May substitute required education with equivalent years of experience beyond the minimum experience requirement.

Responsibilities

• Assists with complex pre and/or post award administration and coordinating at the direction of the Principal Investigator.
• Reviews grants and contract proposals packets and awards for special conditions/restrictions and follows established controls as needed to ensure full compliance.
• May run reports for reporting requirements, Just in Time( JIT) needs, and regulatory award needs.
• Regularly handles confidential information and sensitive issues.
• May manage faculty and staff files, as well as weekly time reports, vacations, sick leaves, and time and effort reports.
• May approve all department/division expenditures.
• May review and obtain necessary approvals for all personnel action forms regarding appointments, promotions, separations, salary actions, fund source changes, and other types of personnel action.
• Ensures actions are processed accurately and in a timely manner in the human resources and financial management systems.
• Guides Principal Investigators and their staff to ensure allowability and allocability available to them by counseling and/or disseminating information and guidelines of the various granting agencies.
• May distribute to Principal Investigators pertinent information relating to contractual provisions and obligations.
• May adjust budgets dependent upon contract requirements.
• Follows up on activities related to establishing grant protocol with institutions that may be involved in similar activities as named by the grant.
• Assists in the development of progress plans with professional organizations relative to the objective and purpose of grant funding for a particular area of research or training.
• Assists in creating financial and personnel reports for grants and contracts at the departmental or school level.
• May participate in negotiations with agency regarding renewal of contract/subcontract.
• Assists in the proper close-out of grants and contracts, including final financial reports to grant agency.
• Assists in the creation and maintenance of inventory of assets procured under contract and grant accounts.
• Performs other duties as assigned.

Benefits

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• Longevity Pay (Monthly payments after two years of service)
• Retirement/pension plan
• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level