Research Administrative Coordinator

University of Pennsylvania

2d•$20 - $26•Onsite

About The Position

The laboratories of Drs. Marco Ruella, Vijay Bhoj, and Gregory Beatty at the University of Pennsylvania’s Abramson Cancer Center seek a highly organized and proactive Research Administrative Coordinator to support a dynamic translational research environment in cancer immunotherapy. This position provides comprehensive executive and research administrative support to Dr. Marco Ruella, with targeted administrative support to Dr. Vijay Bhoj and limited operational support to Dr. Gregory Beatty. Dr. Ruella’s program requires full-spectrum administrative support, including executive scheduling, academic portfolio management (CV, biosketch, website), grant and manuscript preparation, and laboratory/program coordination. Support for Dr. Bhoj is focused on laboratory ordering, calendar coordination, and travel reimbursement processing, consistent with the needs of a translational research and clinical laboratory program in Pathology and Laboratory Medicine. Support for Dr. Beatty is limited to laboratory procurement and ordering activities within the Pancreatic Cancer Research Center (PCRC). The ideal candidate is highly motivated, self-driven, and eager to grow within an academic research environment. This role is best suited for individuals seeking long-term professional development, who take ownership of their work, and who are committed to continuity and excellence in a fast-paced setting. The candidate should be resourceful. The candidate should be independent and self-motivated. Familiarity with MS Word, Excel, and PowerPoint is essential. Experience in a scientific work environment is appreciated. All majors are welcome to apply but the candidate will need to be comfortable working with data and should have an interest in health care. The position requires a highly-motivated, interactive, articulate individual with excellent oral and written communication skills to interact with colleagues. The position is contingent on continued funding.

Requirements

Familiarity with MS Word, Excel, and PowerPoint is essential.
High School Grad/GE Degree, Bachelor of Science, and 5 to 7 years of experience or equivalent combination of education and experience is required.
Must be comfortable working with data and should have an interest in health care.
Excellent oral and written communication skills.

Nice To Haves

Experience in a scientific work environment is appreciated.

Responsibilities

Manage ordering, vendor communication, quotes, invoice tracking, budget coordination, EHRS/facilities, and shipment logistics across laboratories.
Manage complex calendar and travel; coordinate meetings; maintain CV, biosketch, and FEDS; update lab website; assist with grant submissions and manuscript preparation; support academic and programmatic initiatives.
Coordinate calendar/scheduling and process travel reimbursements (Concur) aligned with PI activities; support ordering as needed
Provide limited support focused exclusively on laboratory ordering and procurement activities within the PCRC.
Process invoices and reimbursements; assist with budget tracking; liaise with grants managers; support IRB submissions, renewals, and amendments.
Maintain lab communications, directories, LISTSERVs; coordinate meetings, retreats, and internal communications.
Serve as liaison with HR; onboard new hires and visiting scholars (including international); coordinate documentation and training compliance.
Organize invited speakers, seminars, and internal/external events.
Other duties as assigned.

Benefits

Excellent healthcare and tuition benefits for employees and their families
Generous retirement benefits
A wide variety of professional development opportunities
Supportive work and family benefits
A wealth of health and wellness programs and resources
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts
Tuition assistance for employees, spouses, and dependent children
Generous retirement plans (Basic, Matching, and Supplemental)
Substantial amount of time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to a wide range of University resources as well as cultural and recreational activities
Discounts on arts and entertainment, transportation, mortgages, new cars, cellular phone service plans, movie tickets, and theme parks.
Flexible work options
Home Ownership Services (forgivable loan for eligible employees)
Adoption Assistance