Remote | Research Administration & Grants Workflow Specialist — $50–$75/hour

24-Mag•New York, NY

12h•Remote

About The Position

We are sharing a specialised part-time consulting opportunity for professionals experienced in research administration, grants management, sponsored programs, research compliance, post-award reporting, core-facility operations, and structured research operations workflows. This role supports current and upcoming remote consulting opportunities focused on structured research administration review, grants workflow analysis, sponsored-program documentation, research compliance materials, budget review, post-award reporting, and high-quality project execution. Selected professionals will apply their research operations expertise to review realistic academic or institutional research scenarios, evaluate documentation requirements, prepare structured written outputs, and support accurate, evidence-based research administration tasks.

Requirements

3+ years of experience in research administration, research operations, grants management, sponsored programs, research compliance, post-award administration, pre-award support, core-facility operations, or related institutional research roles.
Experience in one or more areas such as NIH, NSF, DOE, DoD, foundation grants, pre-award grants management, post-award financial reporting, Uniform Guidance, 2 CFR 200, FFR, RPPR, sponsored-program administration, contract negotiation, IRB, IACUC, IBC, COI, export control, or shared-resource operations.
Familiarity with tools and systems such as SharePoint, Box, DocuSign, Mendeley, EndNote, ADP Workforce Now, UKG Pro, grants portals, research administration systems, or similar institutional platforms.
Comfort reading and preparing research administration artifacts such as grant proposals, budgets, budget justifications, compliance protocols, financial reports, effort certifications, training records, and sponsored-program documentation.
Strong analytical thinking and written communication skills.
Ability to translate research administration workflows into clear, structured task documentation.

Nice To Haves

Experience at an R1 university, academic medical center, federal research agency, major nonprofit research organization, hospital research institute, or sponsored-programs office.
Familiarity with Uniform Guidance, 2 CFR 200, NIH/NSF/DOE/DoD requirements, research compliance protocols, effort reporting, or post-award financial controls.
Experience preparing or reviewing grant proposals, budgets, budget justifications, IRB/IACUC/IBC materials, RPPRs, FFRs, effort certifications, or compliance records.
CRA, CPRA, CFRA, grants management, research compliance, or sponsored-programs certification is helpful.
Strong attention to detail in documentation-heavy, compliance-heavy, and deadline-driven research environments.

Responsibilities

Review research administration scenarios involving grant proposals, budgets, budget justifications, sponsor requirements, submission materials, and pre-award workflows.
Evaluate proposal packages against required fields, sponsor instructions, institutional requirements, source materials, and defined review criteria.
Support structured review of NIH, NSF, DOE, DoD, foundation, or other sponsored research materials.
Identify missing documentation, budget inconsistencies, compliance gaps, and expected proposal review outcomes.
Review post-award scenarios involving financial reports, effort certifications, award documentation, compliance records, RPPR materials, FFRs, and Uniform Guidance requirements.
Evaluate post-award outputs against source records, reporting timelines, allowable cost rules, documentation standards, and sponsor requirements.
Support structured review of 2 CFR 200 materials, sponsored-program records, contract documentation, and financial compliance workflows.
Prepare clear written explanations for research administration decisions based on source materials and verifiable criteria.
Review research compliance scenarios involving IRB, IACUC, IBC, COI, export control, compliance training records, and research oversight documentation.
Evaluate research operations materials involving core-facility workflows, shared-resource documentation, service requests, usage records, and administrative processes.
Support structured review of materials connected to SharePoint, Box, DocuSign, Mendeley, EndNote, ADP Workforce Now, UKG Pro, or similar research administration systems.
Maintain accuracy, consistency, and professional judgment across submitted work.