Research Administration Assistant

University of Florida • Gainesville, FL

3d

About The Position

This is a time-limited position for a Research Administration Assistant. The role provides comprehensive support for proposal development, review, and submission, as well as post-award activities. The assistant will monitor budgets, handle reporting, and manage payroll distribution. Key duties include tracking effort commitments, overseeing project expenses, and ensuring adherence to sponsor guidelines. The position also involves acting as a liaison between faculty, staff, central administration, and funding sponsors, while maintaining up-to-date knowledge of research compliance, policies, and procedures. Contributions to process improvements and assistance with special projects are also expected.

Requirements

• Bachelor's degree; or an equivalent combination of education and experience.

Nice To Haves

• Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
• Basic knowledge of sponsor regulations, state policies, and university procedures.
• Ability to analyze problems, recommend solutions, and work independently with sound judgment.
• Experience with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
• Commitment to professionalism, integrity, and service excellence.

Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level