Research Admin Coordinator- Mary Crowley

The US Oncology Network•Dallas, TX

5d•Onsite

About The Position

Texas Oncology is looking for a Research Admin Coordinator to join their team at the Mary Crowley location in Dallas. This is a Full Time position with typical hours from Monday to Friday, 8:30 am to 5:00 pm. Texas Oncology is the largest community oncology provider in the country, dedicated to making high-quality cancer care accessible in communities. They use leading-edge technology and research to deliver evidence-based cancer care, aiming for "More breakthroughs. More victories." in the fight against cancer. The company treats half of all Texans diagnosed with cancer annually.

Requirements

High School Diploma or equivalent required.
At least seven years of secretarial and/or office administration experience required.
Must be proficient in Microsoft Office (Outlook, PowerPoint, Excel, etc.).
Must have strong communication and prioritization skills and be very detail oriented.

Nice To Haves

At least one year of medical office experience preferred.
Experience in clinical research strongly preferred.

Responsibilities

Interacts with Research Sponsors, site personnel, IRBs (Institutional Review Boards), and other research entities regarding Regulatory and research study-related issues.
Coordinates administrative support for the Research Office including switchboard, mailroom and payroll processing.
Coordinates facilities needs for the office including furniture/fixtures/equipment, communications systems and space planning. Maintains inventories of office supplies including stationary and forms.
Ensures maintenance of office equipment and troubleshoots problems with vendors as needed. Answers telephones, takes accurate messages, and screens and directs calls in a professional manner.
Coordinates and schedules meetings and appointments as necessary. Prepares materials needed by the Department for meetings, correspondence, appointments, phone calls etc.
Prepares department correspondence and designs, implements, and updates forms for use within the office by applying knowledge of software applications.
Maintains files in an organized and accessible manner including updating information, purging files on a regular basis, and creating new filing systems as needed.
Maintains department personnel records in a confidential manner in accordance with all company policies and procedures.
Coordinates research medical records maintenance and ensures data is handled in accordance with department processes and procedures.
Communicates with all levels of management on information relating to projects and other requests.
Acts as a liaison between management and other staff.
May oversee the daily activities of department administrative support staff.