Research Admin Coordinator

The US Oncology Network•Merrifield, VA

6d•Onsite

About The Position

Virginia Cancer Specialists, an affiliate of McKesson Specialty Health and US Oncology, is seeking a Full Time Research Administrative Coordinator for their Fairfax office. This role provides administrative and organizational support for the Research office, including correspondence, filing, report preparation, and project management. The coordinator also manages facilities and office functions such as mail, switchboard, and payroll, while supporting the US Oncology Compliance Program.

Requirements

High School diploma or equivalent
Minimum seven years secretarial and/or office administration experience required.

Responsibilities

Interacts with Research Sponsors, site personnel, IRBs (Institutional Review Boards), and other research entities regarding Regulatory and research study-related issues.
Coordinates administrative support for the Research Office including switchboard, mailroom and payroll processing.
Coordinates facilities needs for the office including furniture/fixtures/equipment, communications systems and space planning. Maintains inventories of office supplies including stationary and forms.
Ensures maintenance of office equipment and troubleshoots problems with vendors as needed. Answers telephones, takes accurate messages, and screens and directs calls in a professional manner.
Coordinates and schedules meetings and appointments as necessary. Prepares materials needed by the Department for meetings, correspondence, appointments, phone calls etc.
Prepares department correspondence and designs, implements, and updates forms for use within the office by applying knowledge of software applications.
Maintains files in an organized and accessible manner including updating information, purging files on a regular basis, and creating new filing systems as needed.
Maintains department personnel records in a confidential manner in accordance with all company policies and procedures.
Coordinates research medical records maintenance and ensures data is handled in accordance with department processes and procedures. Communicates with all levels of management on information relating to projects and other requests.
Acts as a liaison between management and other staff. May oversee the daily activities of department administrative support staff.