Representative 1, Accounting TEMP-TO-HIRE

CoolSys•Kernersville, NC

9d•Onsite

About The Position

This is a Temp-to-Hire role offering an hourly rate of $25-30/HR depending on experience. The Representative 1, Accounting is responsible for performing a variety of accounting tasks related to billing and accounts payable functions. This position ensures accurate and timely processing of customer invoices and vendor payments while maintaining thorough documentation and compliance with company policies. The role requires strong communication skills, attention to detail, and the ability to work cross-functionally with internal teams and external partners to resolve discrepancies and ensure accounting accuracy.

Requirements

High school diploma or GED required.
1–2 years of combined experience in billing, accounts payable, or general accounting preferred.
Construction industry experience strongly preferred.
Proficiency in using business tools such as Excel, Word, and email systems; Dynamics ERP experience is a plus.
Strong data entry skills and high attention to detail.
Solid understanding of accounting principles and financial controls.
Excellent organization, communication, and interpersonal skills.
Ability to multitask and prioritize workload effectively under pressure.
Strong analytical and problem-solving abilities.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

Review service work orders for completeness and accuracy in accordance with customer contracts.
Generate and issue customer invoices via preferred delivery methods (email, mail, or online entry).
Research and resolve billing discrepancies by working closely with Service Managers and Customer Account Specialists.
Manually enter billing adjustments and credit/rebills as necessary.
Submit quotes, NTE increases, and status updates to third-party systems.
Maintain historical billing records and provide invoice documentation upon request.
Serve as backup billing representative for other areas during absences.
Match, batch, and code vendor invoices for daily entry into the accounting system.
Reconcile invoices against purchase orders, receipts, and vendor statements.
Monitor discount opportunities and prepare payments in a timely manner.
Research and resolve invoice discrepancies, match exceptions, holdouts, and receiving discrepancies.
Verify proper general ledger coding and ensure appropriate sales/use tax application.
Set up and maintain vendor accounts, ensuring complete and accurate documentation.
Assist with accrual preparation at month-end and generate reports and account analyses.
Support the travel and expense system and general AP issue resolution for branches.