Representative (Rep) Payee - Olympia

Redwood Family Care Network•Olympia, WA

3d•$30 - $33•Onsite

About The Position

SAILS Washington is dedicated to providing quality community-based support services for people of all ages and needs. SAILS Washington is an innovative leader in delivering person-centered home and community-based services to individuals with intellectual and developmental disabilities. Our Mission is to provide World Class person-centered services, support and advocacy for individuals in positive and life-enriching environments. SAILS Washington takes a ZERO tolerance stance on abuse and neglect. Any allegations will be reported to the proper authorities. We are committed to the Health and Safety of the individuals we support. Our employees share a passion for making a positive impact in the lives of others. We are looking for individuals who share our Mission, Vision, and Core Values. All applicants are subject to a background check. Once a conditional offer is made and a background check has been completed, if SAILS Washington is concerned about a conviction that is directly related to the job, we reserve the right to withdraw the offer of employment.

Requirements

Must be 21 years of age with High school diploma (or equivalent)
Computer processing skills, general accounting and bookkeeping training, record keeping practices and training, or related job experience of greater than three years in a similar position.
WA driver license and auto insurance with reliable transportation
Generally accepted accounting principles
Federal and State laws and regulations
Statement of work
Personal computer, Excel, Payroll and QuickBooks system
Must be located in and authorized to work in the United States
Must pass a Washington State background check
WA driver license and WA auto insurance
First Aid/CPR Certified (within 120 days of employment, training can be provided)
Complete and pass the background check screening upon hire and every two years thereafter, or as requested.
Maintain active CPR/First Aid and other required certifications.

Nice To Haves

College degree preferred or equivalent experience
Previous bookkeeping or Rep Payee experience preferred
Ability to perform mathematical calculations accurately, including percentages, fractions, decimals, and simple mathematical formulas.
Ability to solve practical problems and follow written, verbal or other instructions with several concrete variables.
Attention to detail and the ability to organize complex information neatly and accurately.
Ability to compose original correspondence, write reports, have effective interaction with people, and to communicate ideas and receive and process information from others.
Ability to learn a systematic approach to accounting and to follow the approach without direction to maintain the integrity of the financial data of the agency.
Ability to operate computer equipment, business equipment and other general office equipment.

Responsibilities

Using the benefits to pay for the beneficiary's current and future needs, saving any remaining benefits, and keeping records of expenses.
Accounts receivable, accounts payable, banking, billing and accounting for all Residential Clients.
Act as Rep Payee for our individuals and give support to our individuals with budgeting and financial planning.
Pay bills for residential clients including rent, utilities, phone, etc.
Download bank transactions daily for all residential clients.
Every month reconcile bank, EBT and petty cash accounts and organize and maintain all receipts for all residential clients.
Ensure open invoices are paid back and collected.
Produce quarterly reports for all residential clients.
Continuously review, seek and apply for any applicable financial assistance each client would qualify for.
At the beginning of each month complete residential allowance requests for the previous month for clients that need extra financial assistance. Work closely with the case manager at DDA to coordinate these requests.
Write Individual Financial Plans for all residential clients as well as a monthly budget for the year. Make sure the IFP is signed by the family and the manager of residential services.
Collect and maintain all necessary and appropriate documentation within the company Drive.
If the family chooses to have SAILS Group - Washington be the Rep Payee fill out the Rep Payee paperwork and make an appointment with Social Security to get Rep Payee status. Set up a bank account for the client so that their social security check can be directly deposited into their account.
Visit client’s homes and audit funds and client site money ledger. Report discrepancies in the homes and in general accounting immediately to the Financial Director, Residential Director, and Area Director.
Model a positive, proactive and priority-focused communication style which encourages collaboration and allows space for all voices to be heard, with the goal of improving the quality of life of our team and our clients.
Complete DSHS reviews, housing assistance recertification paperwork, and documentation for SSA, as needed.
Maintain professional working relationships with DDA, guardians, alternate rep-payees, landlords, service providers, and other members of the community.
Implement and monitor compliance with DDA/SSA regulations and policies, WACs, and Sails WA policies and procedures. Provide feedback to the Administrators as needed.
Assist program clients with outside Rep Payees to complete required documentation and services.
Perform other duties as assigned.