Rental Coordinator

CLIFFORD POWER SYSTEMS INC•Tulsa, OK

4d•$60,000 - $80,000•Onsite

About The Position

We’re looking for an organized, customer-focused Rental Coordinator to join our Clifford Power Systems team. In this pivotal role, you’ll serve as the connection point between our customers, sales team, and operations — ensuring every rental runs smoothly from start to finish. As the go-to expert for scheduling, documentation, and logistics, you’ll help deliver on our promise of dependable power and exceptional service. This is a great opportunity for someone who loves working in a fast-paced environment, thrives on multitasking, and takes pride in creating a seamless customer experience.

Requirements

2+ years in rental coordination, logistics, or customer service (equipment rental or power generation experience a plus).
Familiarity with GP/Wennsoft or similar ERP systems preferred.
Strong communication, organization, and time management abilities; able to handle multiple priorities under pressure.
Proficient with Microsoft Office and digital tools for scheduling, billing, and documentation.
High school diploma required.
The employee is regularly required to sit for prolonged periods of time.
The employee must have a full range of body movements including use of hands to finger, handle, or feel objects, computer equipment and peripherals; and bending, reaching, and crouching.
Must have command of sight, hearing, touch and smell.
Specific vision abilities required include close vision, depth perception, and the ability to adjust focus.
These vision requirements in each area must be sufficient to shift in focus from computer screens to closed forms.

Nice To Haves

associate or bachelor’s degree preferred.

Responsibilities

Own the rental process — coordinate all post-sale phases of rental activity from customer order through delivery, return, and invoicing.
Deliver exceptional service by maintaining proactive communication with customers, sales reps, and service teams to ensure timelines and expectations are met.
Manage inventory and logistics — track and schedule rental equipment in GP/Wennsoft, confirm availability, and coordinate shipments with service teams and freight carriers.
Ensure accuracy — prepare and process all rental documentation, including contracts, invoices, and payments.
Support sales by assisting with quotes, equipment recommendations, and customer follow-up.
Collaborate with branch operations to address equipment issues, maintenance scheduling, and vendor coordination.
Drive profitability by monitoring job costs, reviewing vendor invoices, and communicating variances to leadership.
Champion customer satisfaction — ensure every client interaction reflects Clifford Power’s standard of quality, professionalism, and reliability.