Renewals Manager, Indirect Procurement
About The Position
As Renewals Manager, you'll own Everlaw's rolling pipeline of internal SaaS and IT contract renewals, making sure no agreement lapses into an unfavorable auto-renewal while driving cost savings through usage analysis and license right-sizing. Partnering closely with internal teams across Engineering, IT, HR, and Marketing, you'll manage the day-to-day commercial lifecycle for our expiring vendor contracts and build disciplined, data-backed renewal processes. This is a full-time, non-exempt position based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr.
Requirements
- At least 5 years of progressive procurement experience, ideally within a fast-growing technology or software environment.
- Managed end-to-end renewal pipelines and have experience establishing or refining procurement functions across multi-location organizations.
- Strong data analysis skills and a track record of using usage metrics to build reduction cases and right-size software agreements.
- Communicate effectively across all organizational levels, building collaborative cross-functional relationships with Legal, Security, IT, and Finance teams.
- Process-oriented with high attention to detail, managing contract hygiene and critical notice windows across a high-volume portfolio.
- Authorized to work in the United States. Everlaw is not sponsoring U.S. employment visas for this role.
Nice To Haves
- Experience working with e-procurement and SaaS management tools such as ZIP or Ironclad.
- Exposure to structured negotiation methodologies or formal negotiation training.
- Familiarity with SOC 2 compliance, data privacy review processes, or vendor security assessments.
- Experience supporting vendor consolidation or cost reduction initiatives.
Responsibilities
- Maintain a rolling 12-month renewal calendar, initiating cycles 90–120 days prior to expiration to prevent unintended auto-renewals or contract lapses.
- Analyze utilization data alongside IT Asset Management to identify unused seats, over-provisioned tiers, and shelfware before setting negotiation targets.
- Negotiate in-scope software and IT renewals using established playbooks, benchmarks, and pre-approved fallback positions to limit uplifts and secure favorable terms.
- Coordinate cross-functional reviews across Legal, Security, IT, Compliance, and FP&A to confirm data privacy, security, and budget approvals prior to execution.
- Administer procurement software systems (specifically ZIP) and maintain accurate contract records, renewal dates, spend data, and savings metrics in the system of record.
Benefits
- Comprehensive medical, dental, and vision coverage
- Flexible Spending Accounts for health and dependent care expenses
- Membership to Modern Health to support mental health and wellness
- Paid parental leave
- Company-sponsored life and disability insurance
- Competitive equity grants
- 401(k) plan with company matching of up to 4% of eligible annual compensation
- 17 paid vacation days, 11 federal holidays, and paid sick leave
- Four "Everlawlidays" (additional paid company-wide days off) per year
- Annual allocation for learning & development and relevant professional membership dues
- Hybrid work with regular work-from-home days and flexibility for life's logistics
- Monthly home internet reimbursement, plus a stipend for your desk setup
- Catered lunch each workday, plus snacks and company-wide events in our offices
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
