Remote Personal Assistant

The Sales Centre co

1d•Remote

About The Position

We are seeking a highly organised, proactive, and resourceful Remote Personal Assistant who thrives in a fast-paced environment. This role requires someone who can think ahead, manage competing priorities, and provide seamless support to executives and teams remotely. The ideal candidate is detail-oriented, tech-savvy, and confident in handling a wide range of administrative and operational responsibilities. You should be comfortable working independently, communicating professionally with clients and stakeholders, and taking ownership of tasks from start to finish.

Requirements

Proven experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or Administrative Coordinator in a remote or fast-paced environment.
Exceptional organisational and time-management skills with the ability to prioritise multiple tasks simultaneously.
Excellent written and verbal communication skills in English.
Strong attention to detail and ability to maintain a high level of accuracy.
Proficiency in Microsoft Office, Google Workspace, Zoom, Slack, and project management platforms such as Asana, ClickUp, or Trello.
Ability to work independently, take initiative, and adapt quickly to changing priorities.
Strong problem-solving abilities with a proactive and solutions-driven mindset.
Ability to maintain confidentiality and professionalism when handling sensitive information.
Comfortable working remotely with minimal supervision while remaining highly responsive and accountable.
Ability to manage executive priorities, stakeholder communication, and operational workflows effectively.

Nice To Haves

Experience with bookkeeping, invoicing, CRM systems, or operational support will be advantageous.

Responsibilities

Manage and coordinate executive calendars, including scheduling, rescheduling, and confirming meetings, appointments, and events across multiple time zones.
Monitor and manage inboxes by prioritising emails, responding professionally on behalf of executives, and ensuring urgent matters are addressed promptly.
Coordinate local and international travel arrangements, including flights, accommodation, transportation, itineraries, and last-minute changes.
Prepare, edit, proofread, and organise documents, reports, presentations, proposals, and correspondence with a high level of accuracy and professionalism.
Track tasks, deadlines, projects, and follow-ups to ensure smooth day-to-day operations and accountability across teams.
Act as a gatekeeper and first point of contact for internal and external stakeholders, maintaining professional communication at all times.
Handle confidential and sensitive information with discretion, integrity, and professionalism.
Provide bookkeeping and administrative support, including invoicing, expense tracking, payment follow-ups, and maintaining accurate records.
Support operational workflows by creating and maintaining systems, processes, SOPs, and digital filing structures.
Coordinate virtual meetings, prepare agendas, take meeting notes, and follow up on action items.
Assist with research, data collection, reporting, and project coordination as required.
Liaise with clients, suppliers, and team members to ensure tasks and deliverables are completed efficiently.
Utilise project management and communication tools such as Asana, ClickUp, Slack, Trello, Microsoft Teams, and Google Workspace to maintain workflow and collaboration.
Anticipate executive needs, solve problems proactively, and ensure nothing falls through the cracks in a fast-paced remote environment.