Remote Personal Assistant

Qureos Inc • Portland, OR

31d • Remote

About The Position

ASI Instruments is committed to delivering innovative instrumentation and technology solutions while providing exceptional service to our customers. We are seeking a highly organized, proactive, and dependable Remote Personal Assistant to provide administrative and operational support to company leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced remote environment.

The Remote Personal Assistant will be responsible for managing executive schedules, coordinating communications, organizing documents, handling administrative tasks, and supporting day-to-day business operations. This role requires excellent organizational skills, professionalism, discretion, and the ability to work independently.

Requirements

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• 2+ years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using Google Workspace.
• Excellent written and verbal communication skills.
• Outstanding organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• High level of professionalism and confidentiality.

Nice To Haves

• Experience supporting executives remotely.
• Familiarity with CRM, ERP, or project management software (Asana, Monday.com, Trello, ClickUp, or similar).
• Experience working within engineering, manufacturing, or technical organizations.
• Knowledge of inventory, purchasing, or logistics processes.

Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate virtual meetings and prepare agendas.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare reports, presentations, and business documents.
• Maintain confidential records and sensitive information.
• Organize and maintain digital filing systems.
• Perform accurate data entry and database management.
• Draft professional emails, letters, and internal communications.
• Track deadlines and ensure timely completion of assigned tasks.
• Prepare expense reports and maintain administrative records.
• Coordinate travel arrangements, accommodations, and itineraries when required.
• Assist with vendor communications and procurement activities.
• Monitor project timelines and provide follow-up on outstanding tasks.
• Conduct online research and prepare summaries for management.
• Assist multiple departments with administrative projects as needed.
• Respond professionally to customer and vendor inquiries.
• Route requests to the appropriate departments.
• Maintain positive relationships with internal and external stakeholders.
• Support remote collaboration through Microsoft Teams, Zoom, and other communication platforms.

Benefits

• Competitive compensation.
• Flexible remote work environment.
• Paid training and professional development opportunities.
• Career growth within a growing organization.
• Collaborative and supportive team culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED