Remote Office Assistant

Glitz Construction

4d • Remote

About The Position

Glitz Construction is seeking a Remote Office Assistant to support our daily operations, ensuring smooth workflows and keeping our team on track. Glitz Construction is a family-owned business with nearly two decades of experience in the construction industry. Founded 18 years ago by our dedicated leader, we specialize in delivering high-quality construction projects with precision and integrity. As a small but dynamic team, we pride ourselves on our commitment to excellence, efficiency, and customer satisfaction. With a combination of in-house staff and trusted subcontractors, we keep our projects running smoothly while maintaining strong relationships with our clients. We are growing and looking for a skilled professional to help streamline our operations and support our team from a remote capacity. The Remote Office Assistant will play a crucial role in our daily operations. This position requires a highly organized individual with strong administrative skills and the ability to manage multiple tasks efficiently. You will work closely with our leadership team to support key business functions such as vendor communication, bookkeeping coordination, project tracking, and administrative duties.

Requirements

• 3 or more years of experience in office administration, preferably in construction or a related field.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in bookkeeping coordination and familiarity with accounts payable/receivable.
• Experience with job costing or willingness to learn.
• Comfortable working independently and taking initiative to solve problems.
• Proficiency in Google Workspace (Docs, Sheets, Drive) and other administrative software.
• Ability to collaborate remotely and effectively manage tasks without direct supervision.

Responsibilities

• Manage and oversee administrative operations to ensure efficiency and organization.
• Assist in tracking subcontractor bids, following up on quotes, and ensuring timely responses.
• Coordinate with our bookkeeper to manage accounts payable/receivable, financial tracking, and job costing.
• Monitor project expenses, organize receipts, and assist in job costing efforts.
• Communicate with vendors and suppliers to obtain pricing and update project estimates.
• Maintain digital records and ensure all documents are accurately organized and accessible.
• Provide administrative support for pre-construction tasks, including bid tracking and scheduling.
• Assist with invoicing, billing, and ensuring subcontractor payments are correctly processed.
• Develop and maintain streamlined workflows to improve operational efficiency.

Benefits

• Full time, remote position
• Competitive hourly rate at $8.00 to $10.00 per hour, based on experience.
• Flexible Remote Work. Enjoy the ability to work from home while supporting a growing business.
• Performance-Based Bonus. Receive a holiday performance bonus based on company success.
• Career Growth. Be part of a dynamic, expanding company where your contributions make a direct impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed