Temporary (As Needed Basis) Relief Receptionist - Aberdeen/Mina

Glacial Lakes Energy•Mina, SD

4d•Hybrid

About The Position

Glacial Lakes Energy is seeking individuals who are interested in occasional short term, temporary work to fill in when our administrative coordinators are out of office/ on vacation. The successful applicants for this position would be available, with sometimes limited notice, to assist in answering calls and greeting office visitors while performing light administrative work. We are seeking assistance in our Aberdeen and Mina, SD locations.

Requirements

Must be 18 years or older
Basic secretarial skills (answering multiple-line phone systems, emphasizing proper etiquette and proper handling of all calls.)
Must have basic knowledge of office computers, business machines, and office hardware
Must have excellent customer service skills
To perform the job successfully, an individual should demonstrate the competencies required to perform the essential functions of this position along with effective oral and written communications skills, and excellent interpersonal skills
Ability to interact with a tactful, professional and cordial manner
Must be able to communicate clearly in English

Responsibilities

Oversee front office reception area – answer phone(s) and transfer call(s) to the appropriate staff members, take and distribute accurate messages, greet public and clients directing them to the correct staff members(s)
Oversee general office administration including but not limited to processing of internal and external mail, messenger and courier service(s), make copies of or fax correspondence or other printed materials as requested, coordinate company vehicles and maintenance, etc.
Assist with maintaining office filing and storage systems
Keep lobby, work area, and storage rooms neat and clean at all times
Prepares correspondence and documents as requested
Organize travel arrangements for staff as requested
Assist with event planning and implementation as needed
Organizes conference and meeting room bookings
Coordinates meetings and organize catering as requested
Perform work related errands
Maintains high level of customer service
Works in an honest and ethical manner, maintaining confidentiality on all business-related and team member-related matters
Maintains a team environment within the department and with all other plant departments
Be depended on to report to work at the scheduled time and is seldom absent from work
Can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments
Focus on continuous improvement in all aspects of the job
Actively promote GLE’s vision, mission, and values with employees, outside vendors, and customers
Other duties as assigned