Reliability Coordinator

Atalco Gramercy Operations•Gramercy, LA

11d•Hybrid

About The Position

The Maintenance/Reliability Coordinator provides essential administrative and operational support to the Maintenance and Reliability department. This role is responsible for maintaining accurate records, coordinating work order and preventive maintenance (PM) schedules, processing purchasing transactions, and ensuring the efficient flow of information within the department. The ideal candidate brings hands-on experience with SAP PM or an equivalent Computerized Maintenance Management System (CMMS) and a strong understanding of maintenance operations in an industrial or manufacturing environment.

Requirements

High school diploma or GED required; Associate degree or vocational/technical certification preferred
2+ years of administrative or clerical experience, preferably in a maintenance, manufacturing, or industrial environment
Demonstrated proficiency with SAP Plant Maintenance (SAP PM) or an equivalent CMMS platform (e.g., Maximo, eMaint, MP2, Infor EAM)
Hands-on experience creating and managing Preventive Maintenance (PM) plans within a CMMS
Strong data entry skills with high attention to detail and commitment to data accuracy
Proficient in Microsoft Office Suite (Word, Excel, Outlook); advanced Excel skills a plus
Solid organizational and time management skills; able to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills

Nice To Haves

Experience with SAP PM specifically, including work order management, task lists, functional locations, and equipment master records
Familiarity with MRO (maintenance, repair, and operations) purchasing processes
Understanding of reliability principles and maintenance best practices (e.g., PM optimization, predictive maintenance)
Experience working cross-functionally with operations, engineering, and procurement teams
Background in spare parts management or storeroom operations

Responsibilities

Serve as the primary administrative resource for the Maintenance & Reliability team
Prepare, distribute, and file maintenance reports, work orders, and departmental correspondence
Maintain organized filing systems for equipment records, warranties, vendor contacts, and compliance documentation
Assist in tracking key performance indicators (KPIs) and generating routine departmental reports
Support departmental communications, meeting coordination, and document management
Coordinate and schedule preventive maintenance (PM) activities, inspections, and corrective work orders
Communicate planned maintenance schedules to operations, production, and other stakeholders to minimize downtime
Track work order status, priorities, and completion; follow up with technicians and supervisors as needed
Assist in resource scheduling, including contractor access coordination and parts availability confirmation
Maintain and update PM plan calendars and ensure tasks are assigned and completed on schedule
Enter, update, and maintain accurate data within SAP PM or equivalent CMMS, including equipment master data, task lists, and maintenance history
Create and manage PM plans, maintenance notifications, and work orders within the CMMS
Generate CMMS reports on work order backlog, PM compliance, equipment history, and cost summaries
Ensure data integrity and completeness; conduct periodic audits of CMMS records
Assist in onboarding new equipment into the CMMS and updating asset hierarchies as needed
Process purchase requisitions and purchase orders for maintenance parts, materials, and services
Coordinate with vendors and the procurement team to obtain quotes, confirm delivery timelines, and resolve discrepancies
Receive parts and materials; verify orders against purchase orders and update inventory records
Monitor parts inventory levels and initiate reorders to prevent stockouts for critical spares
Reconcile invoices and support accounts payable processing for maintenance-related expenditures