Rehab Program Assistant

St Anns CommunityRochester, NY
Onsite

About The Position

Join us in caring for the most important people on Earth. We reward hard – working and caring professionals with competitive pay, great benefits and career growth opportunities.

Requirements

  • Associate's degree in healthcare administration, business or related field
  • Prior experience in rehabilitation, SNF, outpatient or healthcare setting
  • Proficiency in Microsoft office and electronic medical records systems
  • Experience with EMR systems and insurance verification process

Responsibilities

  • Assist with therapy staff scheduling, including tracking PTO, productivity support, and daily coverage adjustments.
  • Coordinate and distribute daily essential care cards to nursing units.
  • Perform insurance verifications and assist with authorization tracking as directed.
  • Prepare, deliver, and file clinical and administrative documents in accordance with facility and regulatory guidelines.
  • Maintain organized patient records and therapy department files.
  • Support data tracking for productivity, census changes, and caseload updates.
  • Assist leadership with reports, audits, and compliance documentation.
  • Facilitate communication between therapy, nursing, case management, and admissions teams.
  • Assist therapists with equipment setup, breakdown, and transport for individual and group therapy sessions.
  • Deliver and retrieve therapy equipment (wheelchairs, walkers, adaptive devices, etc.) to patient rooms and nursing units.
  • Maintain cleanliness and safety of the therapy gym and equipment in accordance with infection control standards.
  • Support therapists during group therapy sessions by preparing materials, monitoring participation under supervision, and maintaining safety.
  • Assist with patient transport to and from therapy areas as needed.
  • Monitor inventory of therapy equipment and supplies.
  • Coordinate ordering of supplies and track usage levels.
  • Ensure preventative maintenance schedules are followed.
  • Identify equipment needs and report repair requirements promptly.
  • Assist with organization and labeling of adaptive equipment and storage areas.
  • Ensure proper handling and secure delivery of patient documentation.
  • Support department adherence to Medicare, Medicaid, and facility documentation standards.
  • Assist in preparation for audits and surveys.
  • Maintain confidentiality in accordance with HIPAA regulations.

Benefits

  • Salary range $17.50 - $21.90/hr.
  • Health, vision and dental plans available
  • 403(b) Retirement plan
  • Discounted Bus Pass program and Dashpass perks for employees
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