Rehab Program Assistant

St Anns Community•Rochester, NY

6d•Onsite

About The Position

Join us in caring for the most important people on Earth. We reward hard – working and caring professionals with competitive pay, great benefits and career growth opportunities.

Requirements

Associate's degree in healthcare administration, business or related field
Prior experience in rehabilitation, SNF, outpatient or healthcare setting
Proficiency in Microsoft office and electronic medical records systems
Experience with EMR systems and insurance verification process

Responsibilities

Assist with therapy staff scheduling, including tracking PTO, productivity support, and daily coverage adjustments.
Coordinate and distribute daily essential care cards to nursing units.
Perform insurance verifications and assist with authorization tracking as directed.
Prepare, deliver, and file clinical and administrative documents in accordance with facility and regulatory guidelines.
Maintain organized patient records and therapy department files.
Support data tracking for productivity, census changes, and caseload updates.
Assist leadership with reports, audits, and compliance documentation.
Facilitate communication between therapy, nursing, case management, and admissions teams.
Assist therapists with equipment setup, breakdown, and transport for individual and group therapy sessions.
Deliver and retrieve therapy equipment (wheelchairs, walkers, adaptive devices, etc.) to patient rooms and nursing units.
Maintain cleanliness and safety of the therapy gym and equipment in accordance with infection control standards.
Support therapists during group therapy sessions by preparing materials, monitoring participation under supervision, and maintaining safety.
Assist with patient transport to and from therapy areas as needed.
Monitor inventory of therapy equipment and supplies.
Coordinate ordering of supplies and track usage levels.
Ensure preventative maintenance schedules are followed.
Identify equipment needs and report repair requirements promptly.
Assist with organization and labeling of adaptive equipment and storage areas.
Ensure proper handling and secure delivery of patient documentation.
Support department adherence to Medicare, Medicaid, and facility documentation standards.
Assist in preparation for audits and surveys.
Maintain confidentiality in accordance with HIPAA regulations.