Regulatory Specialist - Supply Chain Support

Lebermuth Co•South Bend, IN

2d•Hybrid

About The Position

As the Regulatory Specialist, you will assist the Regulatory team with ensuring Lebermuth maintains compliance with all applicable governmental, international and industry regulations in the manufacture and/or sale of Company products. This role supports purchasing in the vendor approval process, coordinates with various departments for vendor reviews and raw material data, and prepares/submits regulatory documents to customers. You will maintain current knowledge of regulations and standards (IFRA, Cosmetics, Kosher, Organic, Fair Trade, Leaping Bunny, etc.), collect and maintain supplier documents, and prepare technical files and SOPs. The position also involves participating in audits, promoting a safe food culture, and maintaining a clean workspace. Other duties may be assigned as needed, with reasonable accommodations for individuals with disabilities.

Requirements

Bachelor’s degree in a science-related discipline is preferred.
2 + years of on-the-job experience.
Without a degree, 2+ years of on-the-job regulatory or related field experience is acceptable.
Proficiency with Microsoft Office products, particularly Excel and Word are necessary.
Solid verbal communication skills.
Ability to read, analyze and interpret professional journals, technical procedures, governmental regulations, and chemical hazard information and safety procedures.
Ability to write correspondence that is professional in both content and tone.
Ability to effectively present information and respond to questions.
Ability to apply mathematical concepts such as fractions, percentages, dosages, proportions, and volume.
Ability to solve complex problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Integrates complex or diverse information; uses intuition and experience to complement data; designs workflows and procedures; prioritizes and plans work activities; uses time efficiently; sets goals and objectives; demonstrates accuracy and thoroughness; applies feedback to improve performance.
Ability to sit at desk for 6+ hours per day.
Ability to operate keyboard and view computer screen frequently.
Ability to write ideas/information in a logical flow.
Cognitive and reasoning ability to frequently read, review and interpret regulatory documents, work orders or processes.
Ability to read and respond based on business need and respond in a timely manner.
Ability to prioritize workload based on business need and the ability to adjust priorities as work objectives change.
Ability to talk and communicate with others via phone, in-person, and/or computer frequently.
Ability to listen to vendors and internal customers, problem-solve, and respond accordingly.
Ability to think and work independently or with a cross functional team as needed to complete assignments.
Lifting and/or moving of 15lbs sporadically.

Nice To Haves

Knowledge of Organic Chemistry is a plus.
Flavor, Fragrance, and/or Chemical industry experience preferred.
Knowledge of SQF, cGMP, and HACCP programs a plus.
Knowledge of regulations in DEA, DOT, and FDA a plus.
Strong working knowledge and experience with MRP/ERP systems and familiarity with regulatory-related programs is a plus.

Responsibilities

Supports purchasing in the vendor approval process by collecting, reviewing and maintaining documents for new and current raw material suppliers.
Coordinates and communicates with the Purchasing, R&D and QA, QC departments for the completion of new or alternate vendor reviews and raw material supplier data as needed.
Coordinates, prepares and submits regulatory documents to customers and other external parties in a timely manner.
Maintains current knowledge of existing and emerging regulations, standards and guidance documents (IFRA, Cosmetics, Kosher, Organic, Fair Trade, Leaping Bunny, etc.) to ensure Lebermuth can continually produce exceptional products for our customers.
Collects and maintains all supplier documents to ensure raw material composition & technical data is up to date in our systems.
Prepares and maintains technical files, SOP’s and participates in audits, as necessary, to obtain approval and sustain production.
Promotes a safe food culture by maintaining a clean and organized workspace and accurately completing Lebermuth required paperwork (i.e., equipment logs, regulatory documentation) to ensure the safe production and shipment of quality food products.