REGULATORY SPECIALIST III - 64080582

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

The incumbent in this position performs complex administrative duties within the board office for the Boards of Chiropractic Medicine, Optometry, Nursing Home Administrators, and Clinical Laboratory Personnel, EMT/Paramedics, and Medical Physicists. This individual performs assignments that require a high level of independent judgement with an attention to detail all which must be performed within specified deadlines. The incumbent must be able to interpret Florida laws and rules. This position is supervised by the Executive Director.

Assists with the development and finalization of the agenda for board and committee meetings. Responsible for pre-board meeting activities to ensure completeness of the record and redaction of confidential information including review of: agenda materials, disciplinary and probation cases, licensee application files, all administrative items and reports to be considered at board and committee meetings. Responsible for ensuring that all agendas, addenda, and any supplemental materials are copied and assembled correctly and distributed in compliance with mandated time frames. Responsible for ensuring updates to the board’s web page with Orders on Petition for Declaratory Statement, as directed by the Executive Director.

Responsible for publishing meeting notices in the Florida Administrative Register. Responsible for preparing the public agenda book for board and committee meetings.

Responsible for notifying respondents, applicants, and their respective counsels of board appearance dates and ensuring that notification is completed within the required timeframes. Communicate with the public and attorneys verbally and in writing.

Attend board or committee meetings as assigned by the Executive Director, responsible for verifying meeting room set up prior to the start of the meeting and assisting licensees at the board meeting with signing in and out to receive their CE credits and certificates. Responsible for all post board meeting activities including posting of all public board and committee minutes, and audio recordings on the respective board sites,

Responsible for working with System Support Services to ensure all meeting dates, locations and times are posted to the appropriate meeting tabs; ensure staff and board contact information is up to date and any other website maintenance as needed.

Responsible for coordination with Bureau of Operations for the selection of meeting accommodations, board member and board staff accommodations, court reporter, and any other ties required to conduct board or committee meetings.

Responsible for preparing all travel authorizations and reimbursement forms for board staff in the Go travel System. Responsible for ensuring the Board member contact list is accurate at all times.

Responsible for preparation of the yearly meeting calendar, which contains board, committee, department, and association meeting dates and deadlines, and informing board and PSU staff of impending deadlines for submission of material for board meetings.

Responsible for ordering supplies for the board office, tracking all reconciliation reports; approve FLAIR charges daily, track all invoices, and complete monthly reconciliation process.

The incumbent must perform other duties as assigned by managerial staff.

Requirements

• Must be physically present in the office to effectively perform job duties and responsibilities.
• Experience with Microsoft Office (Word, Excel, Outlook).

Nice To Haves

• Ability to compile, organize and analyze data.
• Ability to investigate, analyze, and resolve complaints.
• Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation of professionals and consumer protection.
• Ability to provide consultative assistance to others.
• Ability to plan, organize and coordinate work activities.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Responsibilities

• Assists with the development and finalization of the agenda for board and committee meetings.
• Responsible for pre-board meeting activities to ensure completeness of the record and redaction of confidential information including review of: agenda materials, disciplinary and probation cases, licensee application files, all administrative items and reports to be considered at board and committee meetings.
• Responsible for ensuring that all agendas, addenda, and any supplemental materials are copied and assembled correctly and distributed in compliance with mandated time frames.
• Responsible for ensuring updates to the board’s web page with Orders on Petition for Declaratory Statement, as directed by the Executive Director.
• Responsible for publishing meeting notices in the Florida Administrative Register.
• Responsible for preparing the public agenda book for board and committee meetings.
• Responsible for notifying respondents, applicants, and their respective counsels of board appearance dates and ensuring that notification is completed within the required timeframes.
• Communicate with the public and attorneys verbally and in writing.
• Attend board or committee meetings as assigned by the Executive Director, responsible for verifying meeting room set up prior to the start of the meeting and assisting licensees at the board meeting with signing in and out to receive their CE credits and certificates.
• Responsible for all post board meeting activities including posting of all public board and committee minutes, and audio recordings on the respective board sites,
• Responsible for working with System Support Services to ensure all meeting dates, locations and times are posted to the appropriate meeting tabs; ensure staff and board contact information is up to date and any other website maintenance as needed.
• Responsible for coordination with Bureau of Operations for the selection of meeting accommodations, board member and board staff accommodations, court reporter, and any other ties required to conduct board or committee meetings.
• Responsible for preparing all travel authorizations and reimbursement forms for board staff in the Go travel System.
• Responsible for ensuring the Board member contact list is accurate at all times.
• Responsible for preparation of the yearly meeting calendar, which contains board, committee, department, and association meeting dates and deadlines, and informing board and PSU staff of impending deadlines for submission of material for board meetings.
• Responsible for ordering supplies for the board office, tracking all reconciliation reports; approve FLAIR charges daily, track all invoices, and complete monthly reconciliation process.
• Perform other duties as assigned by managerial staff.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed