68025178 - REGULATORY SPECIALIST I
About The Position
The Bureau of Field Operations is responsible for the survey and certification process of health care facilities across the State of Florida. These surveys ensure that all state licensed and federally certified health care facilities meet the established state and/or federal requirements and patients and residents receive safe, quality health care. Field Operations staff also ensure the safety of residents in health care facilities when emergencies such as natural disasters occur. This is secretarial work performing a variety of complex or technical secretarial duties in the Fort Myers Health Quality Assurance Field Office. Duties and responsibilities include, but are not limited to the following: Primary responsibilities of this position include the utilization of ASPEN to prepare survey documents for certified surveys. This includes the receipt via e-mail of survey findings from surveyors, reading and editing the data submitted, drafting and proofreading the survey document, completing the document as error free as possible before submitting to the reviewer. Duties include, but are not necessarily limited to, reading mail and screening items which can be handled independently and forwarding the rest to appropriate personnel; reviewing all written survey documentation submitted, assuring it is properly identified and filed; preparation of correspondence; operating duplicating equipment and other business machines; preparation and maintenance of facility survey files as prescribed. Scans and Laserfiche surveys and documents on a timely basis. Utilizes a computer and related applications to research survey documentation in ASPEN. Runs various reports to retrieve data from VERSA and inputs data into VERSA, AEM, ACTS, and ACO as required, assuring accuracy of the database for management purposes. Develops and maintains efficient filing systems for both electronic data and hard copy files. Periodically reviews files for purging or archiving and maintains other controls as needed. Assists in taking minutes at staff meetings and preparing minutes for distribution. Handles telephone and written inquiries and complaints of a general nature from providers of the public. Assists with answering routine questions from the public and surveyors.
Requirements
- 2 years of professional experience with computer data entry.
- Knowledge of office procedures.
- Ability to work independently.
- Typing skills that include proper formatting of letters, memoranda, and reports with correct grammar usage.
- Ability to utilize microcomputer equipment and software to enter, retrieve, and manipulate data required to perform license and certification functions.
Nice To Haves
- Experience with ASPEN and VERSA systems.
Responsibilities
- Utilize ASPEN to prepare survey documents for certified surveys.
- Receive survey findings via e-mail, read and edit data, draft and proofread survey documents, and ensure accuracy before submission.
- Read mail, screen items, and forward to appropriate personnel.
- Review all written survey documentation, ensuring proper identification and filing.
- Prepare correspondence.
- Operate duplicating equipment and other business machines.
- Prepare and maintain facility survey files as prescribed.
- Scan and Laserfiche surveys and documents.
- Utilize computer and related applications to research survey documentation in ASPEN.
- Run reports to retrieve data from VERSA and input data into VERSA, AEM, ACTS, and ACO, ensuring database accuracy.
- Develop and maintain efficient filing systems for electronic and hard copy files.
- Periodically review files for purging or archiving and maintain other controls.
- Assist in taking minutes at staff meetings and preparing them for distribution.
- Handle telephone and written inquiries and complaints of a general nature from providers and the public.
- Answer routine questions from the public and surveyors.
Benefits
- Health insurance (i.e., individual and family coverage)
- Life insurance; $25,000 policy is free plus option to purchase additional life insurance
- Dental, vision and supplemental insurance
- State of Florida retirement options, including employer contributions
- Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
- Ability to earn up to 104 hours of sick leave annually
- Nine paid holidays and 1 personal holiday each year
- Opportunities for career advancement
- Tuition waivers (accepted by major Florida Colleges/universities)
- Student loan forgiveness opportunities (eligibility required)
- Training opportunities
- Flexible Spending Accounts
- Shared Savings Program for select medical services
- Lower copays for prescription drugs
- Health and Wellness discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
