REGULATORY SPECIALIST I - 45000984

State of Florida•Tallahassee, FL

About The Position

This position will exercise professional independent judgment regarding complex Elections processes in accordance with Chapters 99-106, Florida Statutes, and Section 1S-2, Florida Administrative Code. Communicates in writing or via phone calls with candidates, sitting officials and committee officers, and other government officials regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting, documents communications and results in the database account. Assists candidates, and committee and party officers, in filing campaign finance reports in the Electronic Filing System (EFS). Conducts quality assurance reviews of state, federal, multi-county and judicial candidate filing documents, as well as political committee and electioneering communication organization filing documents for determination of statutory and rule compliance. Produces correspondence related to those filings. Researches multiple databases, imaging system and documentation to gather decision-making information for purposes of resolving campaign account and/or legislative office account issues. Updates databases with new account information or changes to the account information. Prepare referrals for the Florida Elections Commission. Prepares political committee notices of cancelation. Prepares final orders. Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet. Participates in candidate qualifying. Performs other duties as assigned.

Requirements

A High school diploma or equivalent
One (1) year clerical, administrative, or job-related experience in a conventional office setting following established work processes and guidelines.
Examples of office duties considered job-related experience include producing final orders and other legal documents, data entry, generating correspondence memos and letters, developing and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties.

Nice To Haves

Call center experience
Fluency in Spanish
Experience preparing correspondence in a workplace setting
Experience reviewing documents for statutory compliance
Experience preparing final orders and other legal documents
Experience in Campaign Finance or Chapter 106, Florida Statutes
Experience in updating and maintaining information in a workplace database
Experience preparing referrals to the Florida Election Commission

Responsibilities

Communicates in writing or via phone calls with candidates, sitting officials and committee officers, and other government officials regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting, documents communications and results in the database account.
Assists candidates, and committee and party officers, in filing campaign finance reports in the Electronic Filing System (EFS).
Conducts quality assurance reviews of state, federal, multi-county and judicial candidate filing documents, as well as political committee and electioneering communication organization filing documents for determination of statutory and rule compliance.
Produces correspondence related to those filings.
Researches multiple databases, imaging system and documentation to gather decision-making information for purposes of resolving campaign account and/or legislative office account issues.
Updates databases with new account information or changes to the account information.
Prepare referrals for the Florida Elections Commission.
Prepares political committee notices of cancelation.
Prepares final orders.
Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet.
Participates in candidate qualifying.
Performs other duties as assigned.