Regulatory Compliance Specialist

Healthy Kids Programs • Poughkeepsie, NY

2d • Onsite

About The Position

Healthy Kids Extended Day Programs is a childcare organization that provides before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs across approximately 15 states. The Regulatory Compliance Specialist provides administrative and compliance support across the organization, working directly with the CEO and coordinating with Operations, Registration, HR, and other departments. The role focuses on keeping required documentation, licensing information, and compliance records accurate, organized, and up to date, with particular emphasis on tracking children's medical and health documentation and following up on missing or expiring records.

This is a hands-on position involving organization, documentation, tracking, follow-up, and problem-solving. The specialist also supports multi-state licensing and regulatory tracking, compliance reporting, audits, inspections, and administrative projects, while maintaining confidentiality when handling children's, family, and employee information. The role is in person at 2 Summit Court, Fishkill, New York. It is part-time and pays $21–$24 per hour based on experience and qualifications. The specific schedule will be discussed during the interview process.

Requirements

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• Willingness to learn and work with regulations across multiple states.

Nice To Haves

• Previous administrative, compliance, or office support experience.
• Experience working with spreadsheets, databases, or document-management systems.
• Experience in childcare, education, healthcare, human resources, or another regulated environment.
• Familiarity with licensing, regulatory documentation, or quality assurance.
• Childcare or multi-state compliance experience.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Maintain accurate spreadsheets, databases, and tracking systems.
• Monitor expiration dates and send reminders about required updates.
• Follow up with appropriate teams regarding outstanding documentation.
• Help ensure documentation is collected and maintained according to applicable requirements.
• Identify issues and bring them to the attention of the CEO or appropriate department.
• Maintain organized information about childcare requirements across approximately 15 states.
• Assist with tracking state-specific licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Help keep internal compliance information current when requirements change.
• Organize information and documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports, spreadsheets, checklists, and tracking documents.
• Maintain accurate compliance databases.
• Provide the CEO with updates regarding outstanding documentation and compliance items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Assist with compliance audits and administrative projects.
• Maintain confidentiality when handling children's, family, and employee information.
• Perform other related duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days and during the hours worked.
• Telehealth, vision, and dental coverage.
• 401(k) for eligible employees.
• Paid sick time.
• On-demand pay.
• Professional development and career advancement opportunities.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed