Regulatory Compliance Specialist

HB Specialty Foods • Nampa, ID

10d • Onsite

About The Position

The Regulatory Compliance Specialist supports the Regulatory department in maintaining regulatory standards for raw materials and finished products. The role works cross-functionally with other department managers to advance department projects and company goals, and ensures products meet US and Canadian regulatory labeling requirements. The position is on-site in Nampa, Idaho and is not eligible for remote-only work.

The specialist works with Quality Assurance, Sales, Research and Development, and customers to finalize compliant formulas; maintains regulatory records and nutrition databases; prepares product specifications, declarations, labels, and related documentation; and supports certification submissions, customer requests, audits, and packaging-art reviews. The role also monitors regulatory guidance and standards, interprets rule changes, and helps communicate them through company policies and procedures.

Requirements

• Knowledge of US and Canadian food regulations.
• Two years of experience in the food industry.
• Demonstrated organizational, planning, and prioritizing abilities.
• Strong technical writing ability.
• Exceptional customer-service skills.
• Excellent problem-solving skills and attention to detail.
• Ability to work well in a fast-paced, entrepreneurial environment.
• Ability to work independently and as part of a team.
• Excellent communication skills across functions and throughout the company.
• Proficiency with MS Word, Excel, PowerPoint, Outlook, and the Internet.
• Ability to work in a facility that handles allergens, including wheat, soy, egg, milk, celery, and mustard.
• Ability to work at a desk for extended periods.

Nice To Haves

• Bachelor’s degree in a related field preferred.

Responsibilities

• Work with QA, Sales, R&D, and customers to finalize formulas and ensure compliance with customer, regulatory, and industry requirements.
• Maintain regulatory information for raw materials and finished goods in Sage X3.
• Prepare product specifications, including allergen information, country of origin, range formulas, 100g nutrition information, retail nutrition labels, and ingredient declarations.
• Create finished-good label templates according to specifications.
• Support Sales, R&D, Quality Assurance, and Production with information requests and process-improvement strategies.
• Request specialized documents and correspond with customers as needed.
• Complete customer questionnaires and requests.
• Maintain the nutrition database for ingredients and finished products.
• Prepare and gather documents for product certification submissions, including Kosher, Organic, Non-GMO Project Verified, Halal, and Gluten Free certifications.
• Control documentation to support ease of recall.
• Prepare finished-good files for labeling.
• Identify relevant guidance documents, international standards, and consensus standards, and provide interpretive assistance.
• Maintain current knowledge of existing and emerging regulations, standards, and guidance documents.
• Interpret regulatory rules and changes, and ensure they are communicated through corporate policy and procedure.
• Review and approve documents related to the Supplier and Raw Material Verification Program, including assured-status claims, allergens, labeling, country of origin, and nutritional information.
• Review customers’ retail packaging artwork for compliance with nutrition claims, nutrition labeling, certifications, ingredient declarations, California Proposition 65, and other CFR regulations.
• Support audits by providing accurate, up-to-date information for GFCP/GFCO, Kosher, BRCGS, Non-GMO Project Verified, Organic, and Halal.
• Perform other duties as assigned.

Benefits

• Flexible PTO plan.
• Nine paid holidays each year.
• Medical insurance available the first of the month following 30 days of employment.
• Dental and vision insurance, and FSA/HSA access, available the first of the month following 90 days of employment.
• 401(k) matching up to 4%.
• Paid parental leave (40 hours).
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level