Regulatory Compliance Specialist

Healthy Kids Programs • New Windsor, NY

4d • Onsite

About The Position

The Regulatory Compliance Specialist provides administrative and compliance support for Healthy Kids Extended Day Programs across approximately 15 states. Working directly with the CEO and coordinating with Operations, Registration, HR, and other departments, this position helps keep required documentation, licensing information, and compliance records accurate, organized, and up to date. A primary focus is tracking children’s required medical and health documentation, identifying missing, incomplete, or expiring records, and coordinating follow-up so requirements are met. The role involves organization, documentation, tracking, follow-up, and problem-solving.

The position is part-time and in person at 2 Summit Court, Fishkill, NY 12524. Compensation is $21–$24 per hour, based on experience and qualifications. The specific part-time schedule will be discussed during the interview process. The role reports to the CEO.

Requirements

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• Willingness to learn and work with regulations across multiple states.

Nice To Haves

• Previous administrative, compliance, or office support experience.
• Experience working with spreadsheets, databases, or document-management systems.
• Experience in childcare, education, healthcare, human resources, or another regulated environment.
• Familiarity with licensing, regulatory documentation, or quality assurance.
• Childcare or multi-state compliance experience; helpful but not required.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Maintain accurate spreadsheets, databases, and tracking systems.
• Monitor expiration dates and send reminders about required updates.
• Follow up with appropriate teams regarding outstanding documentation.
• Help ensure documentation is collected and maintained according to applicable requirements.
• Identify issues and bring them to the attention of the CEO or appropriate department.
• Maintain organized information regarding childcare requirements across approximately 15 states.
• Assist with tracking state-specific licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Help keep internal compliance information current when requirements change.
• Organize information and documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports, spreadsheets, checklists, and tracking documents.
• Maintain accurate compliance databases.
• Provide the CEO with updates regarding outstanding documentation and compliance items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Assist with compliance audits and administrative projects.
• Maintain confidentiality when handling children's, family, and employee information.
• Perform other related duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days and during the hours worked.
• Telehealth coverage.
• Vision coverage.
• Dental coverage.
• 401(k) for eligible employees.
• Paid sick time.
• On-demand pay.
• Professional development and career advancement opportunities.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed