Regulatory Compliance Manager

HEALTHY KIDS PROGRAMS • Town of Fishkill, NY

4d • $55,000 - $65,000 • Onsite

About The Position

Healthy Kids Extended Day Programs is seeking a Regulatory Compliance Manager to build and maintain practical systems for understanding, tracking, and meeting regulatory requirements across an organization operating in approximately 15 states. The role focuses particularly on ensuring that required medical and health documentation for enrolled children is complete and current, while also supporting licensing, employee compliance, audits, and regulatory updates. Childcare experience is not required; the organization will provide the opportunity to learn childcare-specific regulations.

The manager will maintain state-by-state requirements, translate regulations into clear procedures, track records and deadlines, establish reminders and follow-up processes, and provide leaders with reports on compliance status and outstanding issues. The role also involves working with Registration, Operations, HR, Onboarding, Finance/Business Transformation, and other teams; coordinating with regulatory agencies when necessary; and helping new programs understand requirements before opening.

The position will develop and use tools such as audit checklists, dashboards, databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders. The manager will conduct periodic audits, identify and address gaps, track corrective actions, monitor compliance metrics, and report significant issues to leadership. A key objective is to build a centralized, scalable compliance system that makes regulatory obligations visible, manageable, and repeatable, while reducing manual work and preventing problems before they arise.

The role is based in person at 2 Summit Court, Fishkill, New York, and is full-time. The stated annual salary range is $55,000–$65,000, commensurate with experience and qualifications.

Requirements

• Experience in or familiarity with a regulated environment such as regulatory compliance, healthcare or medical-record compliance, licensing or credentialing, quality assurance, auditing, risk management, HR or employee compliance, education administration, operations, document control, or regulatory research.
• Strong organization skills to manage numerous requirements, records, deadlines, and follow-ups accurately.
• Ability to interpret requirements, document them, identify gaps, and follow through until issues are resolved.
• Systems-thinking skills, including identifying underlying process issues and improving how they are managed.
• Research skills to find and understand regulatory requirements and determine their operational implications.
• Strong follow-through in managing missing information and unresolved issues.
• Comfort with spreadsheets, databases, reporting tools, dashboards, and learning new systems.
• Ability to explain complex requirements clearly to people who are not compliance professionals.
• Ability to collaborate effectively with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.

Nice To Haves

• Childcare licensing or regulatory experience.
• Experience working with state regulatory agencies.
• Experience with children's medical or health documentation.
• Multi-state compliance experience.
• Experience with licensing or credentialing systems.
• Background-check or personnel compliance experience.
• Experience building compliance tracking systems.
• Experience with automation or process improvement.
• Experience in a rapidly growing organization.

Responsibilities

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
• Track children's physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes to identify missing, incomplete, or expired documentation and develop reminders and follow-up procedures.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with reports on compliance status and outstanding issues.
• Conduct regular audits of records, processes, and compliance practices.
• Track compliance metrics and report significant issues to senior leadership.
• Identify opportunities to automate repetitive compliance activities and prevent compliance problems through improved processes.
• Research and monitor regulatory changes and maintain state-by-state regulatory requirements.
• Translate regulations into practical procedures and communicate regulatory changes to appropriate teams.
• Help new programs understand applicable requirements before opening and maintain documentation demonstrating compliance.
• Work with regulatory agencies when necessary.
• Track licenses, permits, renewals, inspections, regulatory deadlines, licensing deficiencies, corrective action plans, required documentation, and recurring compliance issues through completion.
• Work with HR and Onboarding to track employee background checks and fingerprints, required documentation, state-required training, CPR/First Aid certifications, mandated reporter requirements, and other personnel qualifications.
• Develop practical compliance tools, including audit checklists, dashboards, tracking databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders.
• Identify compliance gaps, track corrective actions, and report significant issues to leadership.
• Identify opportunities to eliminate unnecessary manual work, improve data accuracy and reporting, centralize tracking, standardize processes, and improve leadership visibility into regulatory risk.
• Collaborate with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership on compliance and process-improvement work.

Benefits

• Employer-paid childcare for children enrolled in the program on the days and during the hours the employee is working.
• Comprehensive medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, PTO, and sick leave.
• On-demand pay, providing access to earned wages before the scheduled payday.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed