Regulatory Compliance Coordinator

Salt & Straw•Portland, OR

6d•$25 - $29•Onsite

About The Position

The Regulatory Compliance Coordinator supports the accurate, timely, and controlled execution of product regulatory and technical documentation for Salt & Straw products. Working under the direction of the Director of QA and Food Safety, this role prepares and maintains Nutrition Facts Panels, ingredient statements, allergen declarations, packaging reviews, specifications, supplier and ingredient approval records, customer documents, and related regulatory records using approved procedures and source information. This is an early-career technical role designed to build regulatory capability while providing dependable execution of routine work. The Coordinator is expected to recognize inconsistencies, follow established review and escalation criteria, and immediately escalate any potential food safety, legality, or material quality concern to the Director.

Requirements

Bachelor's degree in Food Science, Nutrition, Regulatory Affairs, Biology, Chemistry, or a related field, or equivalent education and relevant experience
2+ years of experience in food labeling, regulatory compliance, specifications, supplier documentation, quality assurance, or food manufacturing preferred; relevant internships, co-ops, or academic project experience may be considered
Experience with nutrition and labeling software such as Genesis or an equivalent system preferred; willingness and ability to learn required
Familiarity with FDA food labeling requirements, allergens, Nutrition Facts, ingredient declarations, claims, specifications, and supplier documentation preferred
Experience with document control, artwork review, customer portals, or technical product records preferred
HACCP, PCQI, SQF, allergen-management, or food-labeling training preferred but not required at hire; assigned training may be completed as part of role development
Exceptional attention to detail, accuracy, document control, version control, and follow-through
Ability to follow established procedures, checklists, and approval workflows consistently and identify when escalation is required
Ability to interpret formulas, supplier specifications, labels, and technical documents with guidance and identify inconsistencies among source records
Developing knowledge of food labeling and regulatory requirements and the curiosity to research assigned questions using approved resources
Strong organizational skills and the ability to manage multiple priorities, deadlines, and recurring documentation tasks
Clear written communication, collaboration, judgment, and willingness to ask questions when requirements are unclear
Proficiency with Microsoft Office, Google Workspace, spreadsheets, document-management systems, and the ability to learn nutrition-labeling and customer-portal tools
High integrity and ethics; ability to work effectively with people of all backgrounds and identities
Fluency in English

Responsibilities

Prepare, update, and verify product label declarations — including Nutrition Facts Panels, ingredient statements, allergen declarations, and standards-of-identity language — using approved formulas, nutrition software, and supplier documentation; confirm source data and supporting records before approval
Review packaging artwork, label copy, and regulatory documents using approved checklists and procedures; escalate novel claims, exceptions, or higher-risk decisions to the Director
Maintain regulatory approval records, version control, change history, and archival of superseded labels, specifications, and supporting documents
Create and maintain finished-product, ingredient, packaging, and customer specifications; verify alignment across formulas, labels, supplier documentation, and approved product information
Administer ingredient and supplier approval workflows; collect and organize documentation, track expirations, and prepare approval packages for QA leadership
Review supplier onboarding documents and Certificates of Analysis against approved specifications; escalate deviations or risk concerns to the Director
Maintain supplier and ingredient documentation, including specifications, allergen statements, letters of guarantee, certifications, and other required records
Support regulatory change control for formula, supplier, packaging, and label changes; ensure approved versions are distributed to relevant internal teams, manufacturing sites, and co-manufacturers
Complete customer technical questionnaires, specification portals, regulatory letters, and supporting documents using approved source information
Support commercialization by completing regulatory documentation and confirming label and specification requirements are met before launch milestones
Maintain audit-ready regulatory files and provide requested records for audits, inspections, investigations, customer requests, and recalls
Support investigation and correction of labeling, specification, and supplier-documentation errors, including assigned corrective actions and document updates
Develop and maintain checklists, templates, and work instructions for routine regulatory documentation processes
Partner with R&D, Marketing, Procurement, Manufacturing, and other cross-functional teams to gather source information and support product launches and ongoing maintenance
Foster a positive and engaging work environment by maintaining open communication, supporting continuous improvement, and embracing Salt & Straw's values

Benefits

Optional access to earned wages before payday
401(k) with Company Match
Paid Time Off
Sick Leave
Twelve paid holidays annually
Medical/Dental/Vision Coverage
Career growth opportunities
Up to $1,800/year in education reimbursement for eligible programs
30% discount on handmade ice cream and merchandise
Accident, critical illness, hospital indemnity, commuter benefits, and pet insurance
Employer-sponsored Commuter Benefit