Regulatory Affairs Specialist

Human Resources Professionals Association • Toronto, ON

3d • CA$77,300 - CA$80,000 • Hybrid

About The Position

The HRPA supports HR professionals in Ontario and enables organizations to unlock the human potential that exists in their workplaces. Serving a community of over 25,000 members and students across Ontario, we strive to empower HR professionals. With a core commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA), we support each member with the tools, knowledge and community they need to lead and transform workplaces across Ontario.

We are looking for a Regulatory Affairs Specialist to join our Regulatory Affairs team and help HRPA fulfill its obligations under the Registered Human Resources Professionals Act, 2013.

Requirements

• Bachelor’s degree or equivalent education in a relevant discipline.
• 3 - 5 years of experience working within a professional regulatory body or delegated administrative authority.
• Experience supporting regulatory committees, panels, hearings, case management, or other formal decision-making processes.
• Experience handling sensitive matters and communicating with a range of stakeholders in complex or challenging circumstances.
• Able to read, understand and apply legislation, regulations, by-laws, policies and procedural requirements accurately.
• Demonstrates objectivity, impartiality and the courage to do the right thing, including when a decision may be difficult or unpopular.
• Strong and careful written and verbal communication skills, with the ability to explain regulatory processes clearly and interact tactfully with challenging individuals.
• Able to manage complex projects, high workloads, recurring administrative requirements and competing deadlines while maintaining accuracy, patience and composure.
• A strong belief in the value of professional regulation and a personal commitment to promoting and protecting public interest.

Nice To Haves

• Current or previous registration in a regulated profession is a strong asset.
• An understanding of professional regulation, including registration, certification, quality assurance, investigations, complaints, discipline, capacity, professional standards or continuing professional development, is an asset.
• Familiarity with concepts such as procedural fairness, burden and standard of proof, adjudicative processes, rules of procedure, judicial review and standards of review is an asset.
• Familiarity with the delegation and exercise of statutory powers, rulemaking, fiduciary responsibilities and the roles of regulatory stakeholders is an asset.

Responsibilities

• Coordinate the effective operation of regulatory committees and panels, including onboarding and training members, scheduling meetings, deliberations and hearings, preparing materials, maintaining records and monitoring committee activity.
• Manage the intake and processing of matters referred to for committee review and communicate clearly and professionally with applicants, registrants, complainants, appellants, committee members and other stakeholders.
• Apply relevant legislation, by-laws, policies, standards and established procedures to regulatory matters. Serve as a resource to committees regarding applicable requirements, precedents, and prior decisions while recognizing when legal advice or escalation is necessary.
• Maintain committee rosters, track member tenure and participation, anticipate resourcing needs and support the recruitment of professional and public committee members.
• Coordinate external resources as required, including independent legal counsel, investigators, assessors, witnesses, court reporters and other service providers.
• Ensure appropriate follow-up when decisions or agreements result in undertakings, suspensions, revocations, terms, conditions or limitations. Help ensure that committee orders and decisions are accurately reflected on the public register.
• Maintain complete, accurate and confidential regulatory records; manage secure document sharing; and ensure appropriate retention and destruction protocols are followed.
• Respond to enquiries and escalations from members, applicants and the public. Deliver presentations and webinars to help stakeholders understand regulatory requirements and processes.
• Identify opportunities to strengthen regulatory policies, practices, forms, guidance and website content, and help implement approved changes consistently across all relevant areas.
• Track regulatory activity and contribute data, analysis and commentary to newsletters, quarterly Registrar’s Reports, internal reporting and government reports.

Benefits

• Contributing to work that supports confidence in the HR profession and protects the public interest.
• Gain exposure to a broad range of regulatory portfolios.
• Work closely with experienced committee members and legal professionals.
• Help shape fair, consistent, and effective regulatory processes.
• Part of an inclusive and collaborative organization that values integrity, thoughtful decision-making, and continuous improvement.
• Meaningful, varied work and the opportunity to make a lasting contribution to professional regulation in Ontario.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level