Registration Clerk

Providence Healthcare•Abbotsford, BC

3d•Onsite

About The Position

Providence Health is hiring Clinical Clerks for the Fraser Valley area! Are you an organized, people-focused professional looking to make a difference in health care? Join our compassionate and collaborative team in one of these essential administrative roles. Whether you’re supporting frontline patient registration or providing vital clerical assistance in clinical settings, your work will help ensure smooth operations and exceptional patient experiences.

Requirements

Grade 12
Completion of recognized medical office assistant program and/or two (2) years' recent related experience in a clerical/administrative role or an equivalent combination of education, training and experience.
Ability to keyboard at 40 w.p.m.
Knowledge of medical terminology.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.

Responsibilities

Schedule and book inpatient, outpatient, daycare, and diagnostic appointments using computerized systems according to physician priorities and patient needs.
Confirm appointments with patients and provide pre-appointment instructions, including preparation guidelines or payment details when required.
Adjust bookings to accommodate cancellations, facility changes, or equipment availability to optimize scheduling.
Greet and direct patients, visitors, and staff in a professional and welcoming manner.
Respond to inquiries in person, by phone, or email, and relay messages to appropriate personnel promptly.
Register and pre-register patients by collecting personal and medical information and entering data into hospital systems.
Verify and update patient records, ensuring all required documentation is received and properly filed.
Perform admission, discharge, and transfer duties accurately and efficiently.
Maintain files and databases, compile basic statistics, and prepare reports as requested.
Arrange meetings by booking rooms, preparing agendas, and recording minutes.
Coordinate patient transportation for appointments, transfers, or emergency needs.
Deliver and retrieve medical equipment, supplies, and other items between hospital departments and care units.
Clean and tidy clinical equipment and workspaces following infection control procedures.
Monitor stock levels for office and clinical supplies, submit requisitions, and restock items as needed.
Maintain downtime kits and ensure readiness of materials and systems for emergency or outage procedures.
Assist clinical and administrative staff with daily operations and workflow coordination.
Orient new or relief staff to booking systems, software tools, and departmental procedures.
Monitor shared communication channels and report staff absences or urgent needs to supervisors.
Ensure all tasks comply with hospital policies, privacy standards, and health and safety regulations.
Perform other related duties as assigned to support smooth patient care and department operations.