Registrar (Bilingual Preferred) at Southside Academy Charter School

National Heritage Academies•Syracuse, NY

7d•Onsite

About The Position

The Registrar is accountable for the organization and daily functioning of student enrollment management, student data information system, and compliance with People Services requirements. Because of the ongoing duties associated with the Enrollment process and the web-based Student Information System, full-time work hours must be carried throughout the entire year.

Requirements

Possess an Associate’s degree and/or 2-4 years experience in Office Lead or School Administrative position.
Proficient with Microsoft Office products.
Respond to common inquiries or complaints from parents.
Communicate and work effectively with Students, Parents, Principal and Teachers.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Define problems, collect data, establish facts, and draw valid conclusions.
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

Spanish Speaking is preferred.
Occasional travel required.

Responsibilities

Maintain, in accordance with state law, student permanent record files, withdrawals, student records requests and re-enrollment information.
Ensure that the New Student Enrollment process is run in a timely, complete, and accurate manner including: Application entry, Follow-up/correspondence/communication, Lottery preparation and execution, Documentation, Cumulative file updates/maintenance/security.
Maintain required records in Student Information System to ensure compliance with state, federal, authorizer, and National Heritage Academies’ standards including: Attendance records for all students, Current Parent/Household information, Current Emergency Contact information, Collection and management of required forms, Management of all First Day / Count Day processes and requirements.
Enter and update master schedule, Set up classes, Process student class changes in a timely manner.
Forward pertinent personnel documents to People Services at National Heritage Academies Service Center, and maintain free-flowing communication with People Services.
Maintain a current and active list of substitute teachers, manage scheduling and the substitute management system, and reconcile the substitute hours.
Collect volunteer forms for all volunteers and maintain an accurate list for field trips, classroom volunteers and overnight events.
Collect HLQ and SRQ forms, alerting school liaisons of any qualifying students.
Ensure all parents fill out a Free & Reduced lunch form each year.
Manage the proof reading of communication that goes out from the school, create memos, email blasts and newsletters as part of the main office communication.
Serve as the front line when families come in for tours or information and must be articulate in verbal skills both in person and on the phone.