Registrar

University of Arkansas System•Morrilton, AR

2d•$55,000 - $65,000

About The Position

The Registrar works under the supervision of the Vice Chancellor for Student Services and provides strategic direction to student record functions of UACCM. JOB DUTIES AND RESPONSIBILITIES INCLUDE: Serves as the UACCM Project One Student Records and Academic Foundations Lead for Workday Student. Ensures security, confidentiality, and safety of student records, in compliance with the Family Educational Rights and Privacy Act (FERPA). Plans and implements the evaluation and certification of graduation requirements each semester for UACCM students. Plans and implements a process by which college transcripts of transfer students are accurately evaluated and credit awarded. Ensures and maintains the accuracy of courses entered into the student information system. Makes updates and changes to academic plans to ensure UACCM personnel and students have electronic access to accurate degree and certificate requirements. Develops, implements, and evaluates student record policies and procedures of the institution. Plans and implements the verification of attendance process at the beginning of each semester. Plans and implements the administrative withdrawal and student withdrawal process of the institution. Plans and implements the process for faculty and adjunct faculty to report final grades in a timely manner. Plans and implements the process for identifying the following students each semester: honor, academic good standing, academic probation, and academic suspension. Works cooperatively with the Office of Academics to maintain the academic integrity of the institution through execution of UACCM policies and procedures. Works cooperatively with the Office of Institutional Research to ensure the accuracy of institutional, state, and federal reporting. Works cooperatively with college personnel to plan and execute the UACCM commencement ceremony. Keeps the Vice Chancellor for Student Services informed of issues and operational needs related to the Office of the Registrar. Makes recommendations to the Vice Chancellor for Student Services for changes in the operations of the Office of the Registrar. Recommends the hiring of department staff to the Vice Chancellor for Student Services. Provides training and supervision to department staff to ensure the effective and efficient operations of the department. Conducts annual performance reviews for department staff in a timely manner. Actively serves and participates on campus committees, as assigned. Maintains current knowledge and best practices in the field of student records by attending local, state, regional, or national conferences and meetings. Practices fiscal responsibility by recommending annual budget needs and ensuring that department funds are spent aligning with the goals of the institution. Works cooperatively with the Information and Communications Accessibility Committee to ensure that department content is perceivable, operable, understandable and robust enough to be interpreted reliably by a wide variety of users. Effectively handles sensitive issues and maintains confidentiality. Performs other duties as assigned.

Requirements

Bachelor’s degree in college student personnel, educational administration, business administration, education, or a related field
2 years of supervisory experience leading employees that value teamwork
2 years of experience in student records at a college or university
Other job-related education and/or experience may be substituted for all or part of the minimum qualifications upon approval of the Chancellor.
Able to communicate effectively both orally and in writing to individuals and large groups.
Proficient in the use of computer software and applications, such as but not limited to, Workday and Office 365 products.
Knowledge of office management principles, methods, and procedures.
Able to perform basic research, analyze information and prepare reports in a logical and informative manner.
Able to problem solve, organize and prioritize work, multi-task, and be flexible and accepting of change.
Able to work independently and cooperatively with a team to achieve the mission/goal.
Able to work effectively and cooperatively with people of various cultural backgrounds.
All employees at UACCM must have a commitment to work cooperatively with all campus personnel to fulfill the Mission of UACCM and deliver quality customer services.

Nice To Haves

Master’s degree in college student personnel, educational administration, business administration, education, or a related field
5 years of supervisory experience leading employees that value teamwork
5 years of experience in student records at a community college
Demonstrated understanding of and a commitment to the community college mission

Responsibilities

Serves as the UACCM Project One Student Records and Academic Foundations Lead for Workday Student.
Ensures security, confidentiality, and safety of student records, in compliance with the Family Educational Rights and Privacy Act (FERPA).
Plans and implements the evaluation and certification of graduation requirements each semester for UACCM students.
Plans and implements a process by which college transcripts of transfer students are accurately evaluated and credit awarded.
Ensures and maintains the accuracy of courses entered into the student information system.
Makes updates and changes to academic plans to ensure UACCM personnel and students have electronic access to accurate degree and certificate requirements.
Develops, implements, and evaluates student record policies and procedures of the institution.
Plans and implements the verification of attendance process at the beginning of each semester.
Plans and implements the administrative withdrawal and student withdrawal process of the institution.
Plans and implements the process for faculty and adjunct faculty to report final grades in a timely manner.
Plans and implements the process for identifying the following students each semester: honor, academic good standing, academic probation, and academic suspension.
Works cooperatively with the Office of Academics to maintain the academic integrity of the institution through execution of UACCM policies and procedures.
Works cooperatively with the Office of Institutional Research to ensure the accuracy of institutional, state, and federal reporting.
Works cooperatively with college personnel to plan and execute the UACCM commencement ceremony.
Keeps the Vice Chancellor for Student Services informed of issues and operational needs related to the Office of the Registrar.
Makes recommendations to the Vice Chancellor for Student Services for changes in the operations of the Office of the Registrar.
Recommends the hiring of department staff to the Vice Chancellor for Student Services.
Provides training and supervision to department staff to ensure the effective and efficient operations of the department.
Conducts annual performance reviews for department staff in a timely manner.
Actively serves and participates on campus committees, as assigned.
Maintains current knowledge and best practices in the field of student records by attending local, state, regional, or national conferences and meetings.
Practices fiscal responsibility by recommending annual budget needs and ensuring that department funds are spent aligning with the goals of the institution.
Works cooperatively with the Information and Communications Accessibility Committee to ensure that department content is perceivable, operable, understandable and robust enough to be interpreted reliably by a wide variety of users.
Effectively handles sensitive issues and maintains confidentiality.
Performs other duties as assigned.