Registrar

MOUNT ST JOSEPH UNIVERSITY•Delhi Township, OH

12d

About The Position

Since 1920, Mount St. Joseph University has provided an education that is based on interdisciplinary liberal arts and professional curricula emphasizing mission, values, integrity, and social responsibility. Faculty and staff deliver high-quality academics, hands-on experiential learning, and personalized attention to support student success. Join our award-winning team, recognized as a 'Best College to Work for,' and be part of a vibrant culture that places a premium on collaboration and belonging. Purpose The University Registrar provides institutional leadership for academic records management, registration, and related student services, ensuring the integrity, security, accuracy, and confidentiality of student academic records in accordance with University policy, accreditation standards, and federal and state regulations. The Registrar serves as the University’s chief steward of academic records, degree certification, and student academic information systems, supporting equitable policy application and student success in a technology-enabled environment.

Requirements

Bachelor’s Degree required with extensive registrar experience; Master’s Degree preferred
3-5 years supervisory and management experience in a registrar’s office at an accredited institution of higher education
extensive experience working within a Student Information System (SIS), digital student records, registration, degree auditing systems, and course scheduling systems
knowledge of federal and state laws regarding student records including FERPA
experience with the interpretation and implementation of academic records policies and procedures
Experience working collaboratively across many campus departments strongly desired.

Nice To Haves

While not required, experience working with the following systems are a plus: Coursedog (curriculum and catalog), Freedom/Shamrock (AI transcript evaluation).
Familiarity with reporting tools, data retrieval process, and/or SQL is a plus.
Proficiency with Microsoft products including Google docs.

Responsibilities

Serves as the institutional authority for student academic records, ensuring data integrity, confidentiality, and compliance with FERPA and other applicable regulations
Establishes, interprets, and consistently applies academic policies related to registration, grading, academic standing, degree requirements, and records maintenance
Maintains official student academic records, including corrections and updates in accordance with approved policy and audit standards
Serves as the official degree-certifying officer of the University
Oversees transfer credit evaluation and articulation in accordance with institutional policy and accreditation expectations
Along with University Legal Counsel, serves as a resource on FERPA and student records compliance
Provides leadership for registration operations, academic scheduling, and term setup in the student information system
Oversees course scheduling, section management, enrollment limits, and waitlist policies in collaboration with academic units
Monitors new and revised undergraduate and graduate courses and programs in coordination with curriculum committees
Oversees curriculum and catalog management using Coursedog, including collaboration with governance committees
Oversees graduation application review, degree audit, and degree posting for all conferral cycles
Coordinates Registrar’s Office responsibilities for commencement, including verification of graduate eligibility, honors, and official commencement materials
Oversees implementation and maintenance of degree audit systems
Collaborates with the Vice Provost and academic leadership on academic action decisions, appeals, and policy interpretation
Supports grade and registration appeals processes, ensuring fairness, consistency, and documentation
Serves as an ex-officio member of academic governance bodies, including the Graduate Council and the Committee on Curriculum and Educational Policies (CCEP)
Serves on President’s Council
Provides leadership in the use of technology to support academic records, registration, grading, and degree audit processes
Involved in system testing and edge-case validation.
Collaborates with Information Technology and academic leadership on the implementation, enhancement, and optimization of student information systems and related platforms
Oversees records retention practices
Collaborates on continuous improvement initiatives for registration, grading, and student/faculty information modules within institutional systems
Supervises, trains, and evaluates Registrar’s Office staff; promotes cross-training and operational resilience as needed
Manages the Registrar’s Office budget, purchasing, and vendor relationships
Represents the Registrar’s Office in institutional initiatives and cross-campus collaborations
Oversees dual-enrollment registration and grade submission processes in collaboration with local Catholic high schools
Communicates academic timelines, policies, and procedures to faculty, staff, and students
Maintains Registrar’s Office web content and published academic information
Oversees attendance verification, progress reporting, and midterm and final grade submission processes
Supervises NCAA eligibility certification, reporting, and documentation in compliance with NCAA and institutional requirements
Participates in professional organizations and ongoing professional development, including AACRAO and OACRAO, to ensure alignment with national best practices

Benefits

Mount St. Joseph University offers a wide array of benefit options, to meet the financial, educational, health, and wellness needs of you and your family.
Eligibility varies by position and FTE.
Tuition Remission for you and your family.
403b Retirement
Excellent benefits including medical, employer HSA contributions, dental, vision, life, parental leave.
Generous PTO.
16 paid holidays.
Competitive salaries.
Opportunity to work in a dynamic and collaborative educational environment.
Professional development opportunities.