Registrar - Alt Ed

Douglas County School District•Sun Prairie, WI

6d•$18 - $29•Onsite

About The Position

The Registrar is the primary point of contact for student enrollments and withdrawals, ensuring compliance with applicable state and federal laws and District policies and procedures. The role coordinates student enrollment, registration, permanent files, information systems processes, and the collection and reporting of official academic records. It administers, coordinates, and communicates student and course registration and the Master Schedule, while developing and promoting good community relations among school and community stakeholders. The position supports enrollment and scheduling across the school year and summer sessions, maintains accurate student records and data in the District’s Student Information System, processes records requests, and helps ensure statutory and reporting compliance. It also trains and directs student office workers and supports staff in using the Student Information System. The position is scheduled for 20 hours per week, 185 work days per year, at 0.50 FTE. The position is regular and is not designated as a one-year-only role.

Requirements

High school diploma or equivalent.
Ability to lift occasionally between 5 and 40 pounds.
Ability to perform frequent sitting and moderate bending, stooping, walking, standing, kneeling, squatting, and reaching.

Responsibilities

Coordinate student enrollments and withdrawals in compliance with applicable laws and District policies and procedures.
Coordinate student enrollment, registration, permanent files, and information systems processes; supervise the collection and reporting of official academic records.
Cooperate with District departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students to ensure students have full access to services.
Schedule new and transferring students into classes and modify schedules as appropriate, using sound judgment and input from administrators, counselors, Special Education staff, or other appropriate personnel.
Use Infinite Campus course information to prepare registration requests, build course sections, assign teachers, analyze conflicts, and roster students for the school year and summer school or enrichment sessions.
Collaborate with District departments and charter schools on Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage dual enrollments for students in unique District programs.
Inventory student cumulative files for current, graduated, and withdrawn students, and other data as needed.
Produce honor rolls, post grades, open grading windows, perform grade validations, and verify that grades and transcripts are available in the parent portal.
Purge, prepare, and scan student records into the District’s Universal Content Management system in accordance with Colorado State Archive requirements.
Fulfill transcript and records requests and Confirmations of Enrollment and Attendance in a timely and efficient manner to meet statutory requirements.
Prepare, monitor, and process Express Check-In; validate student enrollment, demographic, household, and emergency contact information; and collect fees associated with student schedules.
Coordinate building check-in day activities, including student pictures and IDs.
Direct and train student office workers, interns, peer counselors, and volunteers in routine office functions, confidentiality, professional conduct, and discipline.
Assist and train teachers, staff, and administrators in creating Ad Hoc reports in the Student Information System.
Create Help Desk requests regarding access rights, discrepancies, concerns, changes, and errors in the Student Information System.
Complete student registration or transfer by obtaining and verifying required documentation, accurately entering student data into the District’s Student Information System according to protocol, maintaining data accuracy through Exception Reports, and providing data for compliance reports.
Perform other related duties as assigned or requested.